The International Organization for Migration (IOM) – Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
We are recruiting to fill the position below:
Job Title: Administrative Assistant (RR)
SVN No.: SVN2021.003
Location: Maiduguri, Borno
Organizational Unit: Reintregation & Reconciliation
IOM Classification: G4
Type of Appointment: Special Short-Term (SST) 6 months with possibility of extension
Estimated Start Date: ASAP
Context
- Working under the overall supervision of the RR Programme Manager and S2R Senior Project Coordinator, in coordination with the ICRS Officer, and the direct supervision of the National Finance & Admin Officer in Maiduguri, the successful candidate will perform Administrative related functions for the RR Programme and S2R Project in accordance with IOM’s regulations, rules and procedures. In particular, s/he will
Core Functions / Responsibilities
- Carry out administrative tasks for the ICRS Team within the RR Programme and S2R Project, including procurement, supply and transport, documentation, storage and warehousing, equipment up-grading, etc.
- Act as the procurement focal point for activities within the RR Programme and S2R Project to liaise with the Procurement Unit.
- Prepare and track Purchase Requisition for Startup Kits, Workshops, NOK visits, Department Supplies & RR programme activities
- As the RR Programme and S2R Project procurement focal point follow-up on the status of Purchase Requisition, Purchase Orders and keep the requesting Team abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
- Verify conformity of delivered goods to the specifications in the purchase order and if they are in good condition, report deviations and take corrective measures in coordination with requesting Team and Procurement Unit.
- Organize and maintain tracking and filing systems for asset supply and programme material distribution
- Maintain RR asset Inventory List and update it at regular intervals by carrying out physical verification of assets in the Department and at the warehouse; conduct issue of assets based on proper documentary authorization.
- Adhere to IOM procedures for disposal of assets in coordination with Asset Control Procurement Team
- Support timely and regular reporting of procurement/logistical data for the team
- Anticipate the needs of others to ensure their seamless and positive experience
- Perform other duties as may be assigned.
Requirements / Education
- Completed University Degree or Certificate in related field, or an equivalent combination of education, training & experience.
- Minimum of four years (or Two Years for Holders of University Degrees) in related field, preferably within the International Humanitarian Field; Demonstrated ability to maintain confidentiality.
Experience:
- Knowledge of IOM policies and procedures.
- Demonstrated ability to maintain integrity in performing responsibilities assigned.
- Ability to prepare clear and concise reports.
Skills:
- Strong emphasis on accuracy and detail.
- Ability to handle multiple projects simultaneously to meet goals and deadlines.
- Proficient Proficiency in Microsoft applications especially spreadsheets and word processing such as Excel and Microsoft word.
- Good time management and organizational skills.
- Desire to be proactive and create a positive experience for others
- Interpersonal Skills; Communication & Negotiation Skills
- Administrative & Time Management Skills
- Must have strong analytical, planning and people management skills
- A great team player; Fast Learner.
Languages:
- Fluency in English and working knowledge of Local Languages such as Hausa and Kanuri.
Required Competencies
Behavioural:
- The incumbent is expected to demonstrate the following competencies:
Values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
- Women with the above qualifications are encouraged to apply.
How to Apply
Interested and qualified candidates are invited to submit their Applications via email to: HRNIGERIA@iom.int indicating position number on subject line
Job Title: Project Support Assistant (Community Dialogue / Public Information)
SVN No.: CFCV2021.02
Location: Maiduguri, Borno
Organizational Unit: Project Support Unit (PSU)
IOM Classification: Hourly Staff Contract
Type of Appointment: Special Short-Term Hourly Contract
Estimated Start Date: As soon as possible
Context
- Working under the overall supervision of the Chief of Mission and the direct supervision of the Public Information Officer (project manager), the incumbent will work within selected camps and camp-like settings as well as in host communities to assist in the implementation of the project ‘Strengthening community engagement, information sharing and capacity building in COVID-19 response in north-east Nigeria’.
- The successful candidate will be responsible for implementing risk communication and community engagement activities on COVID-19 treatment, prevention and support in north-east Nigeria, including by overseeing the timely and effective identification, planning and delivery of activities.
- The incumbent will also be responsible for monitoring and reporting activities and closely liaise with relevant programmes including Camp Coordination and Camp Management (CCCM) and site facilitators to ensure the successful completion of tasks.
General Responsibilities
Design, implementation, and monitoring of distribution of Information, Education and Communication (IEC) materials:
- Liaise with the project manager and service providers to design and produce posters and leaflets on COVID-19 prevention measures, treatment and support.
- Coordinate with CCCM staff to identify target locations and organize the distribution of IEC materials.
- Track the dissemination and impact of these materials by developing, distributing, collecting and analysing Knowledge, Attitude and Practices (KAP) surveys among targeted populations.
Dissemination of radio programmes, radio dramas and public service announcements (PSAs):
- Organize listening groups of pre-recorded radio programmes, radio dramas, and PSAs for various vulnerable groups, including women, children and people with disabilities in safe spaces and reception centres in camps and camp-like settings and other public spaces within host communities.
Dissemination of video materials in camp and camp-like settings:
- Organize viewing groups of pre-recorded TV PSAs and other audiovisual IEC materials for targeted populations.
Other duties:
- Organize baseline and endline focus group discussions in camps and camp-like settings to collect, analyse and address concerns of IDPs and host communities in Borno and Adamawa states focusing on risk communication and behavior change messages and materials.
- Actively collaborate with CCCM and other programme staff in camps and camp-like settings for the collection and analysis of perceptions on COVID-19 and IOM’s preparedness and response from internally displaced people and host communities.
- Provide inputs to- and collect external visibility materials under the project to showcase achievements and provide donor updates.
- Take up duty travel to deep-field location to ensure the successful completion of assigned tasks.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education:
- A first degree, Higher diploma or diploma in International Affairs, Development Studies, Journalism, or a related field from an accredited academic institution with two years of relevant professional experience; or
- University degree in the above fields with four years of relevant professional experience.
Experience:
- Minimum Two years’ experience (or four years for candidates holding Bachelor’s Degrees) in media and communications, particularly in the context of Emergency Response and Disaster Management, preferably in north-east Nigeria;
- Experience in Camp Coordination and Camp Management Activities including community mobilization, sensitization and coordination of distribution of information materials to conflict-affected populations.
- Operational and extensive field experience in project implementation, reporting and evaluation.
- Experience in post-conflict/emergency zones and in working in a high-risk environment, project management and administrative and financial management (previous experience with IOM an advantage)
- Combination of training and experience in field of operations, preferably in natural disaster or post conflict situations;
- Ability to timely understand the Organization’s structure and portfolios;
Languages:
- Required (specify the required knowledge):
- English (Fluent), Hausa (Fluent), Kanuri and any other local languages
- Advantageous:
- Experience in liaising with governmental authorities and local communities, as well as national and international institutions preferably within the United Nationals Common System and the International Humanitarian Field;
- Strong organizational and editorial skills;
Competencies
Values:
- Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
- Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
- Women with the above qualifications are encouraged to apply
How to Apply
Interested and qualified candidates are invited to submit their applications via email to: HRNIGERIA@iom.int indicating position number on the subject line.
Job Title: Senior Programme Support Assistant (Monitoring, Evaluation, Accountability and Learning)
SVN No. : SVN2021.91
Location: Maiduguri, Borno
Organizational Unit: PSU
IOM Classification: G6
Type of Appointment: Special Short Term (SST) 6 Months with possibility of extension
Estimated Start Date : As soon as possible
Context
- Under the overall guidance of the head of sub-office and the direct supervision of the Programme Coordinator (PSU) , and in close co-ordination with senior management, resources management and programme managers, the successful candidate will assist in the implementation of monitoring, evaluation, accountability and learning aspects of IOM programmes and projects under the purview of the sub-office (Maiduguri) in particular in line with the expectations of IOM and partners monitoring, evaluation, learning and accountability requirements.
Core Functions / Responsibilities
- Assist the PSU Programme Coordinator and Programme Support Officers in the development and implementation of an overall framework for project/programme monitoring, evaluation, learning and accountability.
- Assist IOM staff and implementing partners in both quantitative and qualitative monitoring aspects, including the provision of technical advice for ongoing evaluation of programme/project activities, effects, and impacts, and complying with project specific reporting requirements.
- Assist in drafting and reviewing regular project/programme monitoring reports for internal as well as external stakeholders.
- Liaise with information management and M&E staff to support standardized and principled sharing of data pertaining to indicators of programmes/projects performance and achievements.
- Assist in the process of identifying key performance questions, indicators and parameters for monitoring programmes/projects performance and achievements.
- Provide technical support to Project Managers, staff, and partners to use data effectively for decision-making. Identify and suggest opportunities for training on M&E.
- Organize trainings, participate in providing procedural and technical guidance/support and respond to M&E activities/documentation queries from staff in the sub-office.
- Assist units in ensuring output and outcome achievements are reflected and updated in a timely manner based on a Results Based Management (RBM) framework approach.
- Maintain accurate and pertinent records of all correspondence, monitoring, evaluation, accountability and learning products and tools as well as reporting files, and administration information.
- Undertake regular duty travel in Nigeria to implement and oversee monitoring, evaluation and learning activities.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
- University degree in Social Sciences, Economics, International Relations, or a related field from an accredited academic institution with 4 years of relevant experience or High School Diploma in the above fields with six years of relevant working experience; or
- Master’s degree in the above fields with two years of relevant professional experience
- Experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting.
- Proven experience in the development and implementation of monitoring and evaluation tools and methodologies.
- Proven experience with M&E methods and approaches, planning and implementation of M&E systems, information/data analysis
- Proven experience in report writing.
- Sound knowledge of emergency and transition program planning and implementation.
- Prior experience in working in a program is an asset.
- Strong ability to understand, develop and implement administrative and financial control procedures.
- Ability to use Access databases and Microsoft Excel, Access, Outlook, and Word software.
Languages:
- Fluency in English and working knowledge the local language.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values:
- Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2:
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
Managerial Competencies – behavioural indicators level 2:
- Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This is a national position and only candidates residing in the country of the duty station within commuting distance will be considered.
- Appointment will be subject to certification that the candidate is medically fit for appointment.
How to Apply
Interested and qualified candidates are invited to submit their Applications via email to: HRNIGERIA@iom.int indicating position number on subject line
Deadline: 25th January, 2021.
Note
- All applications should include a functional e-mail address and mobile phone number
- Please note that only applications sent by email will be accepted and only shortlisted candidates will be contacted.
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