The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.
We are recruiting to fill the position below:
Job Title: Accounting Assistant
Location: Banjul, Gambia
Grade: G4 / G5 / G6
Status: Permanent
Institution: ECOWAS Regional Competitive Authority (ERCA)
Agency: Ecowas Regional Competitive Authority (Erca)
Department: Trade, Customs, Free Movement And Tourism
Directorate: Administration & Finance
Division: Finance
Line Supervisor: Accountant
Role Overview
- Under the supervision of the Accountant, the incumbent assists with activities in the area of accounting as stated in the roles and responsibilities below.
Role and Responsibilities
- Assist in the year end closing of accounts and preparation of the financial statements;
- Monthly exports and review of the trial balance of the year in review and note areas with issues;
- Assist in analyzing of all general ledger accounts (Payables, receivables, Income & expenses) and adjust/propose corrections where necessary;
- Preparation of journal vouchers and post into accounting system;
- Amortization/expensing of utilized prepaid accounts;
- Clearing of General Ledger open items;
- Respond and provide requested information/documents to external auditors on issues raised during the year-end audit and recommend/ propose ways to correct them;
- Assist the ERCA Departments in liaising with external auditors in closing of accounts and preparation of reports;
- Assist other accounting activities like accounts payables, bank reconciliation, receivables etc and with issues/proposed adjustments raised during the financial year audit;
- Receive vendor invoices, scan/import the images, verify data extraction is accurate, and route the documents into electronic workflow for processing;
- Verify and post scanned invoices using appropriate transaction codes in SAP;
- Identify and prevent duplicate invoice processing;
- Identify missing vendor workflow and initiate the vendor creation process;
- Process invoices in accordance with SAP requirements and ECOWAS financial policies and procedures;
- Obtain and attach additional documentation as required for special expenditures including capital expenses;
- Monitor opportunities to optimize timing of payments, based on payment terms;
- Process disbursements in accordance with schedule;
- Reconcile supplier statements and monitor vendor account balances;
- Enter and post cash receipts into accounting software system (SAP) using the appropriate transaction codes;
- Post all payments made or received by wire transfer timely and accurately;
- Prepare accurate bank reconciliation statements on a monthly and timely basis;
- Respond to internal and external queries in a timely and in a professional manner;
- Assist in resolving invoice discrepancies with the vendor;
- Process payable documents in accordance with their legal and compliance policies;
- Process and release cheques for related invoices and claims promptly;
- Verify outgoing cheques for accuracy;
- Assist in the archiving of department documentation;
- Process staff expense claim and travel return forms in a timely manner;
- Provide general filing and administrative support to the finance department;
- Assist in maintaining detailed records of budget estimates, obligations and available balances, producing forecasts of expenditure; reconcile divisional accounts with central accounts;
- Perform any other duty assigned by the supervisor.
- Monitor customer (donors & community levy) accounts for non-payment and delayed payment
- Analyze discrepancies and unpaid invoices
- Assist in the preparation of budgets
- Verify all claims submitted by contractors and projects for approval, in compliance with the terms of the relevant contracts and budgets
- Balancing the petty cash in daily basis
- Compile the documents necessary to prepare a monthly reports.
Academic Qualifications and Experience
- Brevet de Technicien Superieur (BTS) / Ordinary National Diploma (OND) or equivalent Certificate in Finance and Accounting or a related field from a recognized University;
- 5 years of progressively more responsible work experience in finance, budget, accounting, or related area;
- Demonstrated professional competence to extract, interpret, and analyze a wide variety of accounting data and to resolve data discrepancies and other problems;
- Knowledge of transactional based accounting activities such as budgeting, payroll, vendor claims processing, reconciliation and financial reporting as related to assigned responsibilities;
- Ability to identify and resolve accounting data discrepancies and operational problems.
Eligible Candidates:
- Nationals of Gambia or other ECOWAS member-states resident in Gambia.
Age Limit
- Be below 50 years old. This provision does not apply to internal candidates.
Salary
- UA16,288.84 ; USD25,700.53 / UA20,581.97 ; USD32,474.24 / UA24,770.16 ; USD39,082.35 annually.
How to Apply
Interested and qualified candidates should download the Application Form below, fill it out correctly, attach a Curriculum Vitae (CV) and a Motivation Letter and send to: b20accountassterca@ecowas.int using the Job Title as the subject of the email.
Click here to download Application Form (Ms Word)
Job Title: Office Manager (Bilingual Secretary)
Location: Banjul, Gambia
Grade: G5 / G6 / G7
Status: Permanent
Institution: ECOWAS Regional Competitive Authority (ERCA)
Agency: ECOWAS Regional Competitive Authority (ERCA)
Department: Trade, Customs, Free Movement And Tourism
Directorate: Office of the Director, Administration & Finance
Line Supervisor: Director, Administration & Finance
Role Overview
- Under the supervision of the Director, Administration & Finance, the incumbent should play a vital role in the smooth running of the Department
- From welcoming visitors, to reception of calls, fixing appointments, organizing the schedule of his / her superior, drafting of correspondence and filing documents, his or her duties will be critical to the daily activities of the Department / Directorate
- In this regard, he/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
Role and Responsibilities
- Management of the Supervisor’s schedule: manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor
- Administrative Management: organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office
- Management of mail and documents: create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval
- Computer skills: Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese
- Perform any other duty assigned by the supervisor.
Academic Qualifications and Experience
- HND or equivalent in Secretarial Studies or Administration or a related field from a recognized higher institution
- 6 years experience in administrative and secretarial services
- Sound judgment and the ability to make reasonable decisions with little supervision
- Knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
Eligible Candidates:
- Nationals of Gambia or other ECOWAS member-states resident in Gambia.
Age Limit
- Be below 50 years old. This provision does not apply to internal candidates.
Salary
- UA 20,581.97; USD 32,474.24 / UA 24,770.16; USD 39,082.35 / UA 29,051.08; USD 45,836.80 annually.
How to Apply
Interested and qualified candidates should download the Application Form below, fill it out correctly, attach a Curriculum Vitae (CV) and a Motivation Letter and send to: b20officemgrerca@ecowas.int using the Job Title as the subject of the email.
Click here to download Application Form (Ms Word)
Job Title: Driver
Location: Banjul, Gambia
Institution: ECOWAS Regional Electricity Regulatory Authority (ERERA)
Grade: G1 / G2 / G3
Status: Permanent
Department: Regulatory Council
Directorate: Administration, Finance & Human Resources
Division: Administration, Human Resources and Finance
Line Supervisor: Principal Officer, Administration, HR and Finance
Role Overview
- Under the supervision of the Procurement & Administration Officer, the position provides support to Fleet Management & Transport with everyday operations in making sure of the smooth running of the Commission’s fleet of vehicles.
Role And Responsibilities
- Perform the daily preventive maintenance checks before moving a particular vehicle for the first time in the day;
- Monitor consumption of fuel and lubricants by vehicles to ensure their efficient use;
- Initiate timely requests for fuel replenishments;
- Maintain accurate record of fuel/lubricant usage for planning and audit purposes;
- Ensure accurate completion of vehicle log books by drivers;
- Carry out any other duties that may be assigned.
- Take / Receive officials and guests to and from the airport or other authorised locations;
- Ensure at destination that the official or guest is safe before leaving him
- Ensure security of goods and persons transported;
- Respond immediately to accident emergencies by notifying emergency response providers;
- Ensure cleanliness of the vehicle;
- Maintains vehicle logs, preventive maintenance schedules and reporting forms;
- Performs daily vehicle maintenance, including gas, oil.
Academic Qualifications And Experience
- West African School Certificate or equivalent certificate with a formal driver training certificate and a valid driver’s license/ certification to operate assigned vehicle;
- 2 years of experience as a driver, preferably for an international organization involving a variety of makes and models of vehicles;
- Working knowledge of traffic rules and regulations, and ability to read and interpret traffic signs and documents such as safety rules, and operating and maintenance instructions;
- Maintain a log book;
- Knowledge of defensive driving practices, chauffeur protocol and courtesies, local roads and conditions, and protocols of relevance to safety and security of passengers during inclement weather, terrorism events, motor accidents, criminal and violent incidents;
- Knowledge of basic vehicle maintenance (e.g. circle check) and ability to assess vehicles for mechanical fitness and minor vehicle repairs.
Eligible Candidates:
- Nationals of Gambia or other ECOWAS member-states resident in Gambia.
Age Limit:
- Be below 50 years old. This provision does not apply to internal candidates.
Annual Salary
- UA7,251.23 USD11,440.99 (Grade G1)
- UA8,644.92 USD13,639.95 (Grade G2)
- UA13,498.75 USD21,298.32 (Grade G3)
Deadline: 3rd June, 2021.
How to Apply
Interested and qualified candidates should download the Application Form below, fill it out correctly; attach a Curriculum Vitae (CV) and a Motivation Letter and send to: b20drivererca@ecowas.int using the Job Title as the subject of the email.
Click here to download Application Form (Ms Word)
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