Logistic Assistant at Population Services International (PSI)

Population Services International (PSI), is a world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.

There are over 7,000 “PSI’ers” around the world. It’s a motivated group of entrepreneurs and professionals with a diverse range of backgrounds all the way from the medical industry to the music business, all with unique skills we bring to the job.

We are recruiting to fill the position of:

Job Title: Logistic Assistant

Location: Nigeria

Responsibilities
Office Operations & Maintenance:

• Processing and management of tenancy agreement
• Management of asset register
• A/C repairs, maintenance, and accessories.
• Repairs and maintenance of office furniture’s, electronics, and equipment
• Electrical repairs and maintenance
• Office doors and windows maintenance
• Any other task assigned by the supervisor.

Fleet Management:

• Vehicle routine servicing / maintenance
• Assigning of vehicles for trips through requisition form
• Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles.
• Vehicle tracking through tracking device
• Review vehicle logbooks to ensure proper record keeping and documentation
• Plans, directs, and coordinates the operation of vehicle maintenance and repairs
• Request for the replenishing of total fuel cards for the vehicles.
• Fleet data collation and reporting
• Identify and support in-service training programs for newly employed Pilot and annual refresher courses for ALL Pilots.
• Ensures that all vehicles have all essential accessories such as umbrella, map, fire extinguisher, toolkit, torch, medical kit etc. Each vehicle should have a checklist that is checked regularly.
• Receive and processes vehicle accident and damage reports.
• Organizes safety programs for all fleet staff
• Renewal of vehicle papers
• Tracking of fuel purchase through Total dashboard
• Purchase of vehicle accessories/washing kit
• Purchase of vehicles accessories
• Coordinate sending and receiving of commodities/parcels/working tools
• Vehicle records and reporting
• Engagement with vehicle maintenance vendors
• Liaise with the Procurement team to arrange the management of car rental and vehicle haulage organizations to provide necessary transport services between central and regional offices as and when necessary.
• Any other task assigned by the supervisor.

Security:

• Processing of monthly Payment of security guards
• Coordination and supervision of security guards
• Management of fire alarm system
• Management of fire extinguishers
• Facilitate staff training on fire related and emergency issues in collaboration with HR
• Ensure functionality of office security lights
• Any other task assigned by the supervisor.

Requirements
What are we looking for?

• A Diploma in Business / Public Administration or related field.
• At least 1 year working experience in administration and logistics
• Fluency in English with excellent writing and speaking skills required.
• Demonstrable experience in office management and staff coordination.
• Excellent writing and speaking in English language
• Experience with Microsoft Word, Excel, Power Point and Outlook.
• Strong team communicator and facilitator between the interests of different departments.
• Problem-solving ability with equipment
• Ability to work under pressure.

The candidate we hire will embody PSI’s corporate values:

• Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
• Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.
• Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.
• Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.
• Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
• Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

Deadline: 14th December, 2021.

How to Apply
Interested and qualified candidates should send their comprehensive Resume with a Cover Letter as one PDF / Word document to: careers@psinigeria.org.ng and dspecialist@psinigeria.org using the Job Title and Location as the subject of the mail.