Pause Factory is a business and management consulting company that leverages people’s emotions and performance architecture to solve organizational challenges and craft organizational transformation.
We are recruiting to fill the position below:
Job Title: Executive Assistant
Location: Ikeja, Lagos
Employment Type: Full-time
Job Description
It includes but is not limited to the following:
- Responsible for relieving the managing director of all routine and non-routine business concerns that are bureaucratic, repetitive; requiring continuous tracking, organizing, coordinating, planning, scheduling, reminding; obtain, process and provide him with timely, concise, critical and useful business and other important information; and promote, as well as protect his public image.
- Manage all electronic and paper documents pertaining to the managing director, process them, present them whenever needed and them in manners that guarantee security and ease of future retrieval.
- Ensure flawless scheduling, organization, coordination and keeping the managing director abreast of all business meetings, appointments, conferences, exhibitions and other arrangements pertaining to him.
- Carry out day-to day administrative task of the office.
- Take minutes of all internal management meetings and external business meetings involving the managing director, directors and other business associates.
- Administration of calls, emails, letters, correspondences, dairies and calendars of the managing director.
- Prepare the speeches and presentations of the managing director ahead of time
- Ensure that all departmental and unit heads submit their reports in time to the managing director. Follow up with them and remind them through memos until all reports are submitted.
- Attend to all administrative matters pertaining to the office of the managing director and the general office.
- Carryout any other job as may from time to time be assigned by the managing director.
Qualification and Experience
- B.Sc / HND qualification in Social sciences, Secretarial studies and any other discipline
- Minimum of five (5) years post-graduate experience as a PA to the MD/CEO in an engineering firm will be an advantage.
- Engineering Degree with PA experience will be an added advantage
- Relevant professional qualifications / affiliations will be an added advantage.
Knowledge, Skills and Competence:
- Must possess charismatic personality with excellent interpersonal and relationship skills
- Must possess good organizational and time management skills
- Must be a very strong sense for confidentiality and trust
- Must be a good communicator
- Must possess good physical appearance
- Exhibit adaptability, flexibility and ability to multitask under pressure
- Must always be able to go on business trips
- Must have good listening ability complimented with quick legible writing skills
- Must be computer literate and generally IT savvy with proven proficiency in Microsoft Office and other business software.
- Must be articulate and exhibit strong attention to details.
Deadline: 14th February, 2022.
How to Apply
Interested and qualified candidates should send their Resume to: jobs@pausefactory.org using the Job Title as the subject of the email.
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