The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
We are recruiting to fill the position below:
Job Title: Senior Procurement & Travel Officer (APRM)
Requisition ID: 1647
Location: Midrand, South Africa
Reports to: Head of Corporate Services
Directorate/Department/Organ: African Peer Review Mechanism (APRM)
Division: Corporate Service
Number of Direct Reports: 5
Number of Indirect Reports: 0
Job Grade: P3
Number of Positions: 1
Contract Type: Regular
Purpose of Job
- To be responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality as well as to coordinate all travel related functions of the APRM.
Main Functions
- Provides technical and intellectual support in the management of various elements related to the area of expertise
- Identifies best practices and monitors effectiveness of the Office’s support to APRM
- Assists in the development of the strategies and business continuity plan and contributes to their implementation
- Contributes to development of guidelines, policies and manuals that can guide programmes, system improvement initiatives and overall decision making by higher management in the respective area of expertise.
- Provides support to the implementation of initiatives related to area of specialization.
- Assists in the organization of thematic networks, make contributions during consultations and meetings
- Contributes in development of materials and provide necessary training and support to Organization Units as required.
- Provides technical guidance on matters relating to system review and implementation project in area of specialization, as required.
Specific Responsibilities
- Supervises staff and all activities of the purchasing and travel related matters
- Coordinates the preparation of procurement of goods and services and travel plans
- Ensures compliance with the AUs procurement and travel policies, procedures, and guidelines
- Reviews, compares and analyses for the procurement of goods and services
- Manages vendor data and relations as well as pricing records.
- Leads the contract negotiation process in line with the AUs guidelines
- Researches and evaluates prospective vendors.
- Leads the processes of preparing budgets, cost analyses, and management reports as required
- Coordinates with the Finance Section, regarding payment to vendors
- Ensures validity of budget allotment and object expenditure codes assigned
- Oversees and maintains accurate financial information in consultation with the Finance
- Section;
- Ensures that the established Invitation to Bid (ITB) system is complied with and that the airline tickets are purchased at the most competitive market prices.
- Coordinates with the Travel Agent to obtain and arrange the travelers flight plan, tickets, hotel reservations and travel insurance.
- Reviews and approves Purchase Orders before they are shared with vendors.
- Arranges logistics for conferences, workshops, and training in line with APRM procedures and policy.
- Verifies all travel invoices received from the Travel Agent ensuring compliance with rules and regulations and alerting management in cases of non-conformity.
- Performs any other duties
Academic Requirements and Relevant Experience
- Master’s Degree Procurement / Supply Chain, Business Management or related field with 7 years progressive work experience in procurement management and administration of which 3 years should be at supervisory level.
- Certification in CIPS will be an added advantage
- Working knowledge of SAP is required
Or
- Bachelor’s Degree Procurement / Supply Chain, Business Management or a similar field with 10 years progressive work experience in procurement management and administration of which 3 years should be at supervisory level.
- Certification in CIPS will be an added advantage
- Working knowledge of SAP is required.
Required Skills:
- Knowledge of and deep understanding of the procurement standard practices, procedures and technicalities
- Ability to interpret and implement procurement policies
- Excellent drafting and reporting skills
- Good analytical skills
- Good Interpersonal
- Computer skills:
- Good communication skills orally and written
- Excellent planning, organizing and coordination skills
- Ability to work with a diverse team
Languages:
- Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage
Leadership Competencies:
- Strategic Insight
- Developing Others
- Change Management
- Managing Risk
Core Competencies:
- Building Relationship
- Foster Accountability Culture
- Learning Orientation
- Communicating with Influence
Functional Competencies:
- .Conceptual Thinking
- Job Knowledge and information sharing
- Drive for Results
- Continuous Improvement Orientation
Tenure of Appointment
- The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
Gender Mainstreaming
- The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
Remuneration
Indicative basic salary of US$ 37,453.00 (P3 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), a Housing allowance of US$ 21,832.68 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
Deadline: 28th March, 2023.
Method of Application
Interested and qualified candidates should:
Click here to apply online
Note
- Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.
- Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
- The Africa Union is an equal opportunity employer and female candidates are strongly encouraged to apply
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