Job Openings at the Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.

We are recruiting to fill the position below:

Job Title: Supply Manager

Location: Abuja with travel to all Project sites (minimum 50% in the field).
Job Schedule: Full time
Contract term: contract under Nigerian Law, 6 months, renewable
Hierarchical link: Logistics Coordinator;
Functional link: Logistics Referent Desk HQ
Desired Start Date: July 2023

Protection of Beneficiaries and Community Members

• Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults.
• Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not possible, a declaration of honor will be requested.

Main Missions

• The Supply Manager, in collaboration with the Logistics Coordinator is responsible for the proper designing, planning, and implementation of the supply chain in the mission/country, ensuring the achievement of the objectives set at the mission Level.
• To support Country Mission, in ensuring timely arrangement of different project commodities i.e. goods, drugs, and services to Support ALIMA intervention in North East Nigeria.
• Ensure Supply support to the mission in Coherence of ALIMA standard Procurement procedures & Donor Financial requirements.
• Understand the Nigerian Government customs & import procedures, IDEC & NAFDAC procedures, and insure our supply strategies are aligned accordingly.

Main Activities
International & Local Supply Management:

• He/she is responsible project Procurement planning, in close connection with the Logistics Manager of the project office, Pharmacy Manager, Medical Coordinator, and Logistics Coordinator.
• He/she is responsible for maintaining procurement tracking sheets (local & international), updating and sharing with relevant departments.
• He/she will ensure that Donor & ALIMA procurements requirements, procedures and guidelines are respected in all ALIMA procurements.
• He/she will follow up international supply during all the process, before arrival or in customs, being responsible for preparing and providing all necessary documents (customs clearance, transits, etc.) on time.
• He/she is responsible for execution of procurement of local supply process through coordination office, to be timely purchased and delivered to the project office on time.
• Ensure that local purchase of supply is done as per ALIMA Procurement guideline, specifically ensuring the quality of goods/supplies and best value for money.
• Market intelligence with due diligence to ensure that ALIMA is paying according to prevailing market prices.
• He/she is responsible to critically review the prices to have effective cost control in the procurement of supplies/goods and equipment for the project;
• He/she is responsible holding an Open market competition to select suppliers and sign a framework agreement for different recurring supplies;
• Maintains a Supplier Database at the mission level, with all relevant information, including their contacts details and market of supplies;
• Maintains price list of different project commodities at the mission level, and evaluating the price on quaterly basis.
• Maintains regular contacts with suppliers and regularly re-evaluate the market in order to get the best quality, prices and service possible;
• Ensures that all in local Procurement, ALIMA procurement procedural compliance is respected and adopted as per the threshold of the accumulative cost of specific supplies/goods and equipment. Checking that ALIMA procedures for national purchase, local orders, and requests for quotes are followed (if purchases are over a pre-defined amount).
• Prepares tender documents & call of quotation for any supplies needed;
• Having regular field visit to support the Field Logistics & Supply for implementation of ALIMA procurement guidelines/rules and regulations.

Orders/Requests of Supplies:

• Being a focal person of supply at the mission level, processing all request in close coordination with Logistics Coordinator/Medical Coordinator in case of technical medical equipments.
• Works closely with the Field Coordinator, Logistics Managers in the field, in relation to processing their request of supply/service good.
• Works in close collaboration with the Medical Coordinator and the Logistics Coordinator for the medical orders & non-medical local & international order;
• Works in close cooperation with the Finance department on forecasting of the budget required for different local medical & non-medical supplies. Review all payment case before submission to Finance department, to ensure ALIMA financial and procurement compliance is respected.
• Coordination & communication with suppliers for placing the Orders after approval of procurement, as per ALIMA validation table.
• Follows up on Backlog of different orders with HQ & sharing the updated order follow up a sheet of international & local orders with relevant different and staff on a weekly & monthly basis.
• Works in close collaboration with customs clearing agents and freight forewarders for effective supply chain process & order management.

Emergencies:

• Participates in any emergency activity or exploratory visit in or out of the ALIMA area of work, being prepared to intervene directly if needed and assume the management of all supply activities and staff.

Team Management:

• Defines and updates job profiles and descriptions of all supply chain related staff;
• Participates in the selection, follow up and evaluation of all staff under his/her direct supervision;
• Trains the staff on supply chain standards & administrative procedures of Shipment Custom clearance;
• Reinforces skills of all supply chain staff;
• Undertakes regular evaluations of staff team under his/her direct supervision;
• Promotes communication and active participation of all staff under his/her supervision.

Reporting:

• Sharing of weekly reports for both International and Local procurements to Field Staffs;
• Participates in monthly reports according to guideline, i.e. International and local procurement updates, procurement planning, etc. together with the Logistics Coordinator;
• Carries out regular market surveys and makes them available to program staffs;
• Informs the Line Manager of any problems that might be linked to work of supply staff.

Skills and Experience

• Education: Essential University or Technical School Diploma, desirable Supply related studies.
• Languages: Mission working language essential
• Experience:
  • Essential working experience of at least two (2) years in Supply Chain activities related jobs.
  • Desirable working experience with ALIMA or other INGOs.
  • Desirable working experience in developing countries.
• Knowledge: Essential computer literacy (Word, Excel and Internet)

Languages:

• Fluency in English (written and spoken), and at least two local languages (Hausa, Kanuri, Yoruba)
• French is an asset

Salary
Depending on experience + Per Diem

ALIMA pays for:

• Travel costs between the expatriate’s country of origin and the mission location
• Accomodation costs
• Medical cover from the first day of the contrat to a month after the date of departure from the mission country for the employee and their dependents.
• Evacuation of the employee.

Deadline: 9th July, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Nurse Supervisor – ITFC

Location: Batagarawa, Katsina
Line Manager: Nurse Activity Manager
Functional Manager: Med Referent
Line Management: Nurses, Nurse Aid and Nutritional Assistant

Mission and Main Activities

• To supervise the overall management and ensure the smooth running of nursing activities, including the supervision of nurses, nurse assistants and paramedic helpers, in order to ensure 24/7 good quality nursing care of patients admitted in ALIMA health program, in collaboration with the doctors and respecting a protocols & guidelines.

Job Description
Staff Supervision:

• Assign duties and coordinate nursing service.
• Updates monthly roster at least 10 days before the end of the month.
• Ensure safety and hygienic working conditions for the staff (know procedures in the case of accidental blood exposure)
• Ensure triage of patients in waiting areas, detecting the priority acute/emergency cases, carrying out first aid care when needed and referring to the doctor.

Managing Patient Flow:

• Ensure patients are properly received and installed into health services. Ensure patients with lack of autonomy are assisted.
• Ensure systematic follow-up of non-attending patients.
• Instruct professional and paraprofessional nursing staff about policies and procedures.
• Evaluate nursing activities to ensure a good patient care, good staff relations, and efficiency of service.
• Plan department workflow and determines priorities
• Observe nursing care (check that nursing care is carried out as directed, treatment administered in accordance with physician’s instructions) and provide direct care as needed
• Ensure cleanliness of clinics and adherence to Universal Precautions.
• Maintain and promotes standards of nursing;
• Instruct preparation and maintenance of patients’ clinical records.
• Identify staff development and training needs;
• Monitor the use of diagnostic services to ensure effective use of resources.

Structure and Equipment:

• Manage the availability, correct use and maintenance of medical supplies, equipment and clinic premises
• Ensure that the infrastructure is maintained in good conditions
• Report any problem to his/her direct supervisor
• Supervises the regular maintenance of the clinics

Human Resources Management Follow up of hospitalized patients:

• Technical referent if required in the selection of new nurses, Assist in the evaluation and professional development of nursing personnel
• Investigate and resolves complaints, or refers unusual problems to his/her direct supervisor.

Reporting:

• Incident report related to nursing activities shall be registered in a special book.
• Monthly data collection for patient referrals, patient education sessions, doctor and nurse consultations, and missed appointments
• Monthly data collection on number of dressings done.

Other activities:

• Attendance at weekly medical and project meetings
• Cover the gap of nurse when required in the project.
• Any other task as deemed necessary by the supervisor but in line with overall job responsibilities.
• Ability to adapt to new circumstances, flexibility

Implementation of prevention measures against abuse of power, gender-based and sexual violence:

• Ensures that his/her team, partners and community members are aware of ALIMA’s policy and have access to information (complaint escalation mechanism, focal point…).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

Education

• Diploma in Nursing and BNSc Degree is an added advantage.
• Nutritional training and childcare experience essential.
• 3 years’ experience in similar role
•  NGO sector experience needed

Skills / Competencies:

• List of technical competencies required for the position, such as (not exhaustive):
• Planning capabilities, organizational skills,
• Management skills
• Communication skills
• Computer skills (good knowledge of MS Office and specifically excel)
• List of personal qualities required for the position, such as (not exhaustive)
• Diplomacy, good communication and interpersonal skills
• Multi-cultural flexibility or experience, Team Player
• Calm, stress management, patient
• Confidentiality, a strong sense of integrity

Deadline: 27th June, 2023.

Method of Application
Interested and qualified candidates should send their CV to: recruitment@nigeria.alima.ngo using the Job Title as the subject of the mail.

Job Title: Nurse Supervisor – ITFC

Location: Batagarawa, Katsina
Line Manager: Nurse Activity Manager
Functional Manager: Med Referent
Line Management: Nurses, Nurse Aid and Nutritional Assistant

Mission and Main Activities

• To supervise the overall management and ensure the smooth running of nursing activities, including the supervision of nurses, nurse assistants and paramedic helpers, in order to ensure 24/7 good quality nursing care of patients admitted in ALIMA health program, in collaboration with the doctors and respecting a protocols & guidelines.

Job Description
Staff Supervision:

• Assign duties and coordinate nursing service.
• Updates monthly roster at least 10 days before the end of the month.
• Ensure safety and hygienic working conditions for the staff (know procedures in the case of accidental blood exposure)
• Ensure triage of patients in waiting areas, detecting the priority acute/emergency cases, carrying out first aid care when needed and referring to the doctor.

Managing Patient Flow:

• Ensure patients are properly received and installed into health services. Ensure patients with lack of autonomy are assisted.
• Ensure systematic follow-up of non-attending patients.
• Instruct professional and paraprofessional nursing staff about policies and procedures.
• Evaluate nursing activities to ensure a good patient care, good staff relations, and efficiency of service.
• Plan department workflow and determines priorities
• Observe nursing care (check that nursing care is carried out as directed, treatment administered in accordance with physician’s instructions) and provide direct care as needed
• Ensure cleanliness of clinics and adherence to Universal Precautions.
• Maintain and promotes standards of nursing;
• Instruct preparation and maintenance of patients’ clinical records.
• Identify staff development and training needs;
• Monitor the use of diagnostic services to ensure effective use of resources.

Structure and Equipment:

• Manage the availability, correct use and maintenance of medical supplies, equipment and clinic premises
• Ensure that the infrastructure is maintained in good conditions
• Report any problem to his/her direct supervisor
• Supervises the regular maintenance of the clinics

Human Resources Management Follow up of hospitalized patients:

• Technical referent if required in the selection of new nurses, Assist in the evaluation and professional development of nursing personnel
• Investigate and resolves complaints, or refers unusual problems to his/her direct supervisor.

Reporting:

• Incident report related to nursing activities shall be registered in a special book.
• Monthly data collection for patient referrals, patient education sessions, doctor and nurse consultations, and missed appointments
• Monthly data collection on number of dressings done.

Other activities:

• Attendance at weekly medical and project meetings
• Cover the gap of nurse when required in the project.
• Any other task as deemed necessary by the supervisor but in line with overall job responsibilities.
• Ability to adapt to new circumstances, flexibility

Implementation of prevention measures against abuse of power, gender-based and sexual violence:

• Ensures that his/her team, partners and community members are aware of ALIMA’s policy and have access to information (complaint escalation mechanism, focal point…).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

Education

• Diploma in Nursing and BNSc Degree is an added advantage.
• Nutritional training and childcare experience essential.
• 3 years’ experience in similar role
•  NGO sector experience needed

Skills / Competencies:

• List of technical competencies required for the position, such as (not exhaustive):
• Planning capabilities, organizational skills,
• Management skills
• Communication skills
• Computer skills (good knowledge of MS Office and specifically excel)
• List of personal qualities required for the position, such as (not exhaustive)
• Diplomacy, good communication and interpersonal skills
• Multi-cultural flexibility or experience, Team Player
• Calm, stress management, patient
• Confidentiality, strong sense of integrity

Deadline: 27th June, 2023.

Method of Application
Interested and qualified candidates should send their CV to: recruitment@nigeria.alima.ngo using the Job Title as the subject of the mail.

Job Title: Medical Coordinator

Location: Abuja, Nigeria
Job Schedule: Contract
Duration and Type of Contract: Contract under french law, 6 months, renewable
Start Date: September 2023

Missions and Objectives

• The Medical Coordinator must define the objectives and technical orientations of the mission, propose strategies consistent with the medical and humanitarian needs of the areas of intervention and provide technical support to all the medical teams of the mission.

Functional and Hierarchical Links:

• Reports to the Head of Mission
• His or her technical referent is the Medical Desk referent
• Is the referent of the Medical Referent and/or Medical Activity Manager of the project(s)
• Collaborates with the Field Project Coordinators, Coordination Team

Tasks & Responsibilities

• Analyzes, defines and adjusts the medical objectives of ALIMA projects in the country of mission:
  • Data collection
  • Analyzes, interprets and defines the medical-operational strategy of the mission
• Implementation of ALIMA programs:
  • Medical project opening.
  • Contributes to the organization of medical projects.
  • Participates in the pharma management of projects.
  • Monitoring and evaluation of projects..
• Representation and communication
• Capacity building and team facilitation
• Team health.
• Implementation of prevention measures against abuse of power, gender-based and sexual violence.

Experiences and Skills

• You have a Medical or Paramedical Degree with a Master’s Degree in Public Health, Project Management, Epidemiology, etc.
• You have successful experience in similar positions with a medical INGO, you have experience in drawing up proposals and donor reports, comfortable in external representation and taking part in high-level negotiations.
• You have skills in monitoring-evaluation and database management
• You have a good command of written and spoken English,

Salary
According to the ALIMA salary scale + recognition of experience + Perdiem

ALIMA pays for:

• Travel expenses between the expatriate’s country of origin and the place of assignment
• Accommodation costs
• Medical cover from the first day of the contract to one month after the date of departure from the country of assignment for the employee and his/her dependants
• Evacuation for the employee and his/her dependants

Deadline: 11th July, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Project Coordinator – M/F

Location: Owo, Ondo
Contract Term: Contract under French law
Contract length: 6 months, renewable.
Position to be filled: June 2023
Report to (Direct): Head of Mission
Report to (Functional): CORAL (Clinical and Operational Research Alliance) research team
Staff Reporting to him/her:  5

Protection of Beneficiaries and Community Members

• Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults.
• Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record or character reference is not available, a statement of good character will be required.

Mission and Main Activities

• As Project Coordinator you will be responsible for ALIMA’s operational and research interventions within the framework of the project.
• In close collaboration with the mission coordination team and CORAL research team, you will define and plan the project objectives and priorities, identify the population’s health and humanitarian needs, analyze the context and the humanitarian issues at stake, the risks and constraints and calculate human and financial needs.
• You will coordinate, in close collaboration with the Head of Mission and CORAL research team, your  implementation in order to efficiently ensure the goals as well as to improve the research objectives, targeted population’s health conditions and humanitarian situation.
• Monitoring  the security of the team
• Project Management
  • Propose and carry out exploratory missions, according to the Head of Mission’s indications, in order to better comprehend context, priorities, constraints, and population needs.
  • Ensure a data collection and epidemiological surveillance system, in agreement with the Medical Coordinator
  • Ensure the quality and continuity of information exchange between the Viral Hemorrhagic Fever Lab (VHF) and the ICRC (compliance with procedures, quality of communication between the two departments).
  • Supervise the full implementation of safety and health protocols, reporting the Medical Coordination on risky behaviors
  • Follow up of support departments, identification of new needs and proposing objectives
• HR management & team supervision
• Ensuring health and Safety of the team
• Implementation of Policy on PSEA

Experiences and Skills
Training:

• You have a Medical Degree or Master’s Degree in Public Health / Epidemiology.

Experience:

• You have experience in medical INGO in managing medical projects and supervising a multicultural team.
• You demonstrate deep negotiation capacity and are able to develop and maintain an efficient network.
• You have previous experiences in research projects in the field and/or viral hemorrhagic fevers (VHF)  You are comfortable with computer literacy (word, excel and internet).
• You like to develop strategic vision for new program and supporting a multidisciplinary team in encouraging teamwork.

Languages Skills:

• A strong command of both spoken and written English is essential for this position; proficiency in French would be considered an asset.

Salary
Depending on experience

ALIMA pays for:

• Travel costs between the expatriate’s country of origin and the mission location accommodation costs.
• Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee and his/her family.
• Evacuation of the employee.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Job Title: Nurse Supervisor – OTP

Location: Batagarawa, Katsina
Line Manager: Nurse Activity Manager
Functional Manager: Med Referent
Line Management: Nurses, Nurse Aid, Nutritional Assistant

Mission and Main Activities

• The supervisor is responsible for the medical and nutritional follow-up of severely malnourished children at ATFC.
• He is responsible for the proper functioning of the ATFC, the organization of work, the supervision of the team, the continuous training of the staff and the quality of care.
• In collaboration with the Major, the supervisor consolidates the means implemented in the Health Centers for the proper functioning of activities concerning malnutrition.
• It ensures the quality of care and medico-nutritional follow-up of severely malnourished children.
• It ensures the availability of inputs to ensure the care of children
• It ensures reference criteria, participates in and assists in the organization of awareness-raising activities with a view to improving access to care.

Accountabilities

• Ensures compliance with the criteria for entry into ATFC, transfer to ITFC and exit criteria from ATFC.
• Controls and verifies the quality and quantities of rations given to beneficiaries. It is the guarantor of the proper implementation of the Protocol.
• Transmits to the Incharge positive developments and difficulties, proposes and elaborates recommendations in the application of the national protocol
• Disseminates and trains to any evolution of the national protocol in agreement with the NAM of the Project and / or the Referring Doctor
• Controls nutritional monitoring (quality and rhythm of anthropometric measurements).
• In collaboration with the Incharge, decides on the transfer of a child to the ITFC
• Ensures the reference and counter-reference of children
• Performs all emergency medical procedures during the care of children
• Forms or reinforces information regarding compliance with aseptic rules during nursing care.
• Promotes the availability of the necessary means and their use
• Participates with staff in consultations and care of children (if required)
• With logistics, evaluates the quality of hygiene, the availability of water and the impact of hygiene training.
• Organizes with the Incharge the integration of the care of malnourished children, for this, it helps if necessary to better define the responsibilities of the agents of the center and helps in the implementation of the activity.
• Evaluates the means and skills in human resources on the ATFC for which it is responsible.
• Evaluates the level achieved by ATFC in the integration of care according to the evaluation grid taking into account the general activity of ATFC.
• With the Incharge, ensures the quality of all staff in the management of malnutrition by rotating ATFC’s health care staff to this activity.
• Defines the content of the trainings, develops their schedule with the Major of the Health Center and the NAM of the project.
• Ensures the implementation of validated training with ATFC staff.
• With the Incharge, ensures the proper completion of the data collection (register, nutritional therapeutic sheet) by the person responsible and their corrections through training or the organization of work meetings.
• Promotes the availability of means of and their transmission
• Collects daily and weekly statistical data.
• Evaluates monthly the actions necessary for the management of malnutrition on ATFC and the actions carried out for the consolidation of integration
• Transmits the difficulties of achieving the objectives and proposes solutions to the NAM of the project or / and Referring Doctor.
• Completed and participates in the analysis of ALIMA information collection documents.
• Ensure the correct completion of the medical order sheet validated by the NAM of the project.
• Ensures compliance with the order schedule and its quality, proposes to the NAM of the project the necessary corrections and promotes its transmission to the Head of the Central Pharmacy of ALIMA.
• Develops and organizes health education sessions.
• Ensures the relevance of messages disseminated to mothers (feeding, weaning, diarrhea, etc.) and their understanding.
• Must ensure at each exit that the equipment used is present and in good condition.
• Provides advice or training on the means and techniques of use of the equipment to THEFC staff.
• Reports any damage to the equipment to the project NAM and/or referring physician.
• Makes a monthly inventory of equipment in partnership with logistics.
• With the Incharge, establishes the needs and their transmissions to the NAM of the project.
• Provides advice or training on the means and techniques of use of the equipment by ATFC staff.
• Ensures the rational and efficient use of the equipment made available to him as part of the project and assumes full responsibility for it.
• Participates in weekly meetings organized by the NAM of the project and/or referring doctor.
• Ensures that coordination information is transmitted correctly and continuously to the rest of his team.

Other – On request:

• Specific context-related activities.
• Integrate all project activities with the activities of the health center as much as possible.
• Be available at all times and flexible for project activities.
• Strictly respects the hierarchy and procedures in force in the project.

Implementation of prevention measures against abuse of power, gender-based and sexual violence:

• Ensures that his/her team, partners and community members are aware of ALIMA’s policy and have access to information (complaint escalation mechanism, focal point).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

Required Qualifications
Education & Experience:

• Education: B.Sc in Nursing or Diploma in Nursing with nutritional training essential.
• Minimum of 2 years experience in CMAM management. Experience with NGO desirable.
• Experience with medical international NGO, an asset
• Team management and supervision skills
• Perfect knowledge of MS Office package, especially Excel
• Rigorous, stress resistant and good adaptation capacity
• English is mandatory (written, read, spoken), Hausa is essentiel

Applicant Qualities:

• Sense of organization, method and autonomy – Adaptable and diplomatic
• Used to working in a team in multicultural contexts – Skills in training and support

Languages:

•  English is mandatory (written, read, spoken), Hausa is an essential

Deadline: 27th June, 2023.

Method of Application
Interested and qualified candidates should send their CV to: recruitment@nigeria.alima.ngo using the Job Title as the subject of the mail.

Note

• To apply, please send your CV and Cover Letter to the link above
• Applications are processed in the order in which they are received. ALIMA reserves the right to close the offer before the initial deadline if an application is accepted. Only complete applications (CV in PDF format + cover letter in PDF format) will be considered.
• Female candidates are strongly encourages to apply.