Job Opportunities at Albarka Health Spring Foundation (AHSF)

Albarka Health Spring Foundation (AHSF) is a non-governmental organization dully registered with Nigerian government through Corporate Affairs Commission (CAC/IT NO: 91613). Existing since October 2016, AHSF focuses on improving the quality of life of vulnerable population across communities in North East Nigeria. AHSF operates both in emergency and developmental context and have its program principally rooted in identifying gaps that affects population or increases vulnerability of population and bridging those gaps through resource base planning and implementation.

We are currently looking for the right candidate to fill the position below:

Job Title: Administrative Assistant

Location: Lokoja, Kogi
Employment Type: Contract
Contract Duration: 3 months
Expected Start Date: ASAP

Job Summary

• Admin Assistant will ensure compliance with local and global AHSF policies and the deployment of global HR initiatives and assist in day-to-day office operations.
• This position will ensure the day-to-day office management and administrative activities and will support program team, including human resources administration, and reporting.

Main Duties & Responsibilities
Administration:

• Maintain up to date assets/inventory register and an efficient record/storage of all office supplies and fixed assets.
• Manage filing and archiving of all financial and administrative documents.
• Manage rental agreements for offices and housing.
• Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
• Assure proper use and functionality of office equipment; liaise with landlords on rented properties.
• Support field logistics including staff and consultant travels, training/workshop logistics, hotel reservations, and airport and hotel pick-ups.
• Organize business meetings and workshops as necessary, including engaging speakers, making room arrangements, arranging refreshments, sending invitations, collecting meeting materials, and taking minutes as directed.
• Record and circulate minutes of staff meetings.
• Perform any other duties as assigned.
• Manage the day-to-day administrative running of the office/Guest house and supervise cook/cleaner.
• Management and reconciliations of all payments related to accommodation/travel bookings including petty cash liquidations.
• Liaise with Supply Chain and support settlement of administrative cost and office utility bills (electricity, water supply, Gas, vehicle hire, consumables etc.) by raising non-POs as at when due.
• Provide any other relevant support to payment processes as maybe required by Supply Chain or Finance (PRs, supporting document etc.).
• Ensure that all facilities are functioning well, including office supplies, electricity, maintenance and repair, internet and other communications functions and flag any concern/request to Supply Chain. This includes daily routine checks of lights-out and switching-off of appliances after close of business.
• Manage lease agreement in close coordination with Admin Manager
• Keep proper records of documents in hard copy and in relevant Box (online) folders.
• Be an ambassador of AHSF‘s way as a standard for professional conduct.
• Coordination & Representation: He/she will represent the department in meetings and serves as the focal point for department in Lokoja.

Archiving:

• Prepare all document files for audit and spot check internally and externally.
• Ensure all document relating to filling is complete and ready for request.
• Ensure filling and archiving process safety of both hard copies and soft copies of documents.
• Ensure all HR documents are archived in confidentiality.
• Treat beneficiaries with dignity and apply AHSF Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW) and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Staffs and vendors/agents on such principles.

Educational Requirements

• Educational Qualification: University Degree in Management, Human Resources, Administration, or related fields or HND.
• Work Experience: Approximately 2 – 3 years of professional experience in HR, Administration/Office Management.

Position Requirements:

• The HR and Admin Officer WILL be based in Lokoja.
• Have a sound understanding of Nigerian labour law and be able to confidently apply HR management practices for the benefit of staff and management.
• Must be confident and fully conversant in business English, both written and verbal, and it would be advantageous if for you to be proficient in local languages.
• In addition to the above, you should be educated to Bachelor’s degree level in Human Resources, Industrial and Organisational Psychology, Business Administration and/or experienced in a relevant field to an equivalent level.
• Must demonstrate a good understanding of contemporary management best practices
• Must have excellent research and facilitation skills.
• Excellent people skills.
• Demonstrate high level of initiative, diplomacy.
• Excellent knowledge of computer software – MS Office and Excel especially.
• Must be flexible and be able to work independently and as part of a team.
• Be committed to AHSF the ’s mission, values, and policies.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Human Resources (HR) and Administrative Officer

Location: Sokoto
Employment Type: Contract
Contract Duration: 7 Months.
Expected Start Date: As soon as possible

Project Implementation (Sokoto)

• Implement Targeted Supplementary Feeding Program (TSFP) in partnership with the World Food Programmme WFP funded project to prevent acute malnutrition among children MAM 24-59-month-old and Pregnant and Lactating Women PLW for host community populations in Rabah, Issa, Illela LGA of Sokoto State.
• The project will implement different kind of activities to ensure, to prevent acute malnutrition among children 6 – 59-month-old and PLW, for host community populations in Illela, Isa and Rabah by the end of the December 2023:
  • To treat Moderate Acute Malnutrition amongst children 6-59 months and Pregnant and Lactating Women – PLWs
  • Preventing the nutrition status of vulnerable groups from further deteriorating
  • To strengthened government systems to deliver quality comprehensive management of acute malnutrition -MAM
  • To strengthened community structures to take ownership and facilitate delivery of community-nutrition activities.

Job Summary

• The HR Officer is responsible for the employee life cycle management of staff in the Nigeria office.
• The HR Officer will work in close collaboration with the global HR team ensuring compliance with local and global HR policies and the deployment of global HR initiatives and assist in day-to-day office operations.

Main Duties & Responsibilities
Human Resource:

• Adhering to all AHSF policies in force, promoting their applications and ensuring compliance with local labour law as well as with AHSF HR internal processes
• Acting as the primary point of contact for HR matters and handle HR related queries from staff to resolution or escalation as necessary.
• Responsibility for all HR and Admin related communications to the office, under the supervision of the Head of Operations.
• Working closely with the global HR team to keep track of new positions, contributing actively in planning the recruitment cycle of such new requirements and implementing them.
• Liaising with the global HR team to ensure offer letters and contracts are prepared and issued in a timely manner
• Responsibility for planning and ensuring systematic induction for all new staff ensuring that induction plans are signed off and filed in the staff personal file.
• Monitoring probation periods and reviews and ensure outcomes are communicated formally.
• Helping to draft employment letter and contract addendum under global HR team guidance and supervision
• Responsibility for the day-to-day delivery of all aspects of the country HR Administration local processes
• Tracking attendance, leave, eligibility and balances of all staff ensuring records are kept updated as per organizational requirements
• Working with the Head of Operations and global HR team members to support projects within the organization e.g the Staff Engagement Survey / development of the HR system, etc.

Onboarding:

• Ensure that all new staff receive a relevant and appropriate induction when commencing employment with AHSF.
• Innovate and maintain interesting onboarding experience for newly recruited staff.
• Take lead in the coordination of all refresher trainings and Human Resource SOP’s roll out workshops.
• Coordinate, create and share onboarding schedules and materials.
• Ensure all departmental managers conduct or assign team members for onboarding process as scheduled.
• Ensure no onboarding process exceeds 1 week after start date.

Administration:

• Maintain up-to-date assets/inventory register and an efficient record/storage of all office supplies and fixed assets.
• Manage filing and archiving of all financial and administrative documents.
• Manage rental agreements for offices and housing.
• Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
• Assure proper use and functionality of office equipment; liaise with landlords on rented properties.
• Supervise cleaners and cooks.
• Support field logistics including staff and consultant travels, training/workshop logistics, hotel reservations, and airport and hotel pick-ups.
• Organize business meetings and workshops as necessary, including engaging speakers, making room arrangements, arranging refreshments, sending invitations, collecting meeting materials, and taking minutes as directed.
• Record and circulate minutes of staff meetings.

Team Management:

• Ensure weekly briefings and update with all team members once a week.
• Discuss security update and rules with team.
• Ensure appraisals are conducted periodically.
• Ensure dissemination of information to team members.
• Team building; ensuring each team member is carried along on the job and build individuals capacity.

Training and Development:

• Evaluates the effectiveness of the organizations training programs and recommends areas of improvement.
• Source in-house and external training opportunities as appropriate, working within budgetary and operational constraints.
• Support Line Managers to identify training needs for all staff and review training needs; modifies or improves existing programs or develops new training programs to meet those needs.
• Follow up on the training received by the staff and ensure coaching support is provided to those lagging.
• Take lead in ensuring annual and objective performance appraisals for all staff.
• Coordinates and assigns mandatory training across the organization.
• Creates and/or administers post-training evaluations, tests, and assessments.

Assignments and Talent Acquisition:

• Participate in the recruitment of community-based staff including the issuance of vacancy notices and arranging for required tests and interviews, and preparation of submissions for the review by the Assignments Committee (AC).
• Assist in organizing outreach campaigns to attract diverse applicants.
• Advice to staff and contribution to an inclusive work environment.
• Build dialog and outreach with the workforce; answer questions, and provide information to staff as to where to go for help or ask questions.
• Track and report on recruitment and assignments activities.
• Advise staff members and affiliate workforce on their rights, obligations, benefits and entitlements.
• Be proactive in identifying issues, themes and patterns affecting the workforces health and welfare, including sexual harassment and abuse of authority.
• Assist in the provision of on-boarding, induction, re-integration into the workplace and off-boarding to colleagues.
• Assistance in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity.

Archiving:

• Prepare all document files for audit and spot check internally and externally.
• Ensure all document relating to filling is complete and ready for request.
• Ensure filling and archiving process safety of both hard copies and soft copies of documents.
• Ensure all HR documents are archived in confidentiality.

Budget and Staff Management:

• Ensure proper review and resolving of all staff grievance and complaints
• Take lead in the issue of all staff welfare and adequate duty of AHSF.
• Ensure all HR cost is adequately charged to the right budget.
• Contribute monthly to the reporting monthly activity reportsand meetings.

Quality Management:

• Follow up with the Safeguarding focal points for ensuring the capacity building of the staff on the safeguarding measures and reporting lines.
• Treat beneficiaries with dignity and apply the AHSF Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW) and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Staffs and vendors/agents on such principles.

Requirements

• Candidates should possess relevant qualifications and work experience.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Monitoring, Evaluation Accountability & Learning (MEAL) Manager

Location: Maiduguri, Borno

Position Summary

• Provide leadership and strategic direction for monitoring and evaluation (MEAL) efforts.
• Develop and operationalize a comprehensive MEAL system, including data collection, performance tracking, and quality assurance.
• Design projects based on needs assessments, results chains, and gender considerations.
• Oversee data collection, employing both qualitative and quantitative techniques.
• Analyze data using statistical software and effectively communicate findings through reports and presentations.
• Build the capacity of MEAL staff through training and mentorship.
• Manage evaluations, coordinating with external consultants and incorporating findings into the MEAL system.
• Collaborate with program managers and stakeholders, ensuring effective implementation of MEAL processes and budget management.

Detail of Responsibilities:
Leadership in Monitoring, Evaluation, Accountability, and Learning (MEAL):

• Develop and communicate a clear and compelling vision and mission for MEAL.
• Manage the development of evidence-based strategic and operational plans, including goals, objectives, risk assessments, and resource implications.
• Design, update, harmonize, and communicate MEAL plans with standardized indicators, data collection procedures and tools, roles and responsibilities, and budgets.
• Foster partnerships with local and international stakeholders involved in the MEAL system.

Development and operationalization of a comprehensive MEAL system:

• Design and implement an MEAL plan, including data collection methods, tools, and indicators.
• Establish an Indicator Performance Tracking Table (IPTT) and a Performance Management Plan (PMP) to track project progress.
• Ensure the integration of cross-cutting objectives such as gender and environment in the MEAL system.
• Develop a data quality assurance plan and implement strategies to improve data quality.
• Create a communication strategy to effectively disseminate MEAL findings.

Project design and planning:

• Conduct needs and capacities assessments to inform project design.
• Utilize a results chain and Theory of Change to guide project planning and implementation.
• Identify relevant performance indicators and develop report formats and schedules.
• Collaborate with gender specialists to conduct gender assessments and integrate gender considerations into project design.
• Conduct market assessments to inform project interventions.

Data collection and management:

• Design sampling strategies and calculate sample sizes for qualitative studies and quantitative surveys.
• Develop data collection instruments and oversee data collection activities.
• Ensure the implementation of data quality management strategies and conduct internal data quality assessments.
• Utilize qualitative techniques, such as key informant interviews and focus group discussions, for monitoring purposes.
• Apply quantitative techniques, including questionnaire design, survey logistics planning, and data analysis using statistical software.

Data analysis and reporting:

• Develop data analysis plans and conduct quantitative and qualitative data analysis.
• Utilize statistical software to analyze quantitative data and derive meaningful insights.
• Synthesize and report qualitative information effectively.
• Prepare narrative reports, executive summaries, and case studies for various stakeholders.
• Present findings through clear and effective oral and PowerPoint presentations.

Capacity building in MEAL:

• Assess the skill gaps of MEAL staff and design training programs to enhance their competencies.
• Provide coaching, mentoring, and on-the-job training to improve staff skills.
• Evaluate the effectiveness of capacity-building initiatives and monitor knowledge change.

Evaluation design and management:

• Design evaluation questions and methods to assess project impact.
• Coordinate with external consultants for baseline and final evaluations.
• Develop terms of reference for evaluations and provide necessary data to evaluators.
• Incorporate evaluation data collection into the MEAL system and ensure adherence to evaluation design.

Collaboration and coordination:

• Collaborate with program managers, technical specialists, and consultants to ensure effective MEAL implementation.
• Coordinate logistics for surveys, qualitative studies, and evaluation processes.
• Manage the MEAL budget in collaboration with headquarters and technical staff.

Requirements

• Bachelor’s Degree in a relevant field (e.g., Monitoring and Evaluation, Statistics, Development Studies). A Master’s degree will be an added advantage.
• Minimum five (5) years of experience in monitoring and evaluation, preferably in food security projects.
• Strong understanding of MEAL concepts, project design, and results-based management.
• Proficiency in developing and operationalizing MEAL systems, including the design of data collection tools and indicators.
• Experience in qualitative and quantitative data collection techniques, data analysis, and reporting.
• Familiarity with statistical software such as MS EXCEL, SPSS, STATA, or EpiInfo.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to train, coach, and build the capacity of MEAL staff.
• Excellent written and verbal communication skills, including report writing and presentation abilities.
• Knowledge of environmental indicators and initial environmental assessments.
• Experience working with international organizations or donor-funded projects is desirable.
• Excellent English language skills. Fluency in Hausa and/or Kanuri is an added advantage.

Note: This job description outlines the key responsibilities and requirements of the MEAL Manager position. Additional duties may be assigned as needed to support the organization’s goals and objectives.

Deadline: 30th June, 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Cleaner

Location: Lokoja, Kogi
Employment Type: Contract 
Contract Duration: 3 Months 
Expected Start Date:  ASAP

Job Description
Office and Guest house:

• Work with the Admin assistant to ensure coffee and tea items are available for use in meeting room as required.
• Clean the office premises daily; ensure offices spaces and restrooms remain clean throughout the day; mop the floors and, clear waste bins at least twice daily (and when required).
• Ensure kitchen area is clean always during office hours; wash dishes, mugs and glass cups used up
• Promptly notify Admin/Logistics Associate Coordinator of office maintenance issues, e.g. changing light bulbs, replenishing supplies in all bathrooms and other duties as assigned
• Responsible for ensuring supply of water within the restrooms as may be required.
• Assist with office errands.
• Ensure cleanliness of the guest houses within the office premises
• Cleaning of the Guest house premises by (dusting, sweeping, mopping, cleaning ceiling vents, restroom cleaning and disinfect etc.) daily
• Removing rubbish and recyclable material, and emptying containers, bins and trays
• Dust of furniture, window sill, tables, chair legs and clean mirror and glass
• Perform and document routine inspection and maintenance activities
• Notify management of occurring deficiencies or needs for repairs
• Replenish restroom paper products and soap
• Keep the generator house clean at all times
• Wash dishes, mug and glass cups used for meetings
• Manage weed control around the premises
• Preserve and maintain cleaning tools
• Provide logistical support for meetings in the office ensuring that the conference room is ready before the meeting.
• Support the Admin and Logistics officer to oversee the repairs of office equipment
• Support the office with scanning and copying of documents.
• Support the Admin and Logistics officer with filing of documents.

Qualification

• A minimum of SSCE with a good knowledge of proper cleaning techniques
• Previous experience as an office Cleaner or similar experience
• Highly organized and systematic with excellent attention to detail.
• Excellent interpersonal and communication skills, both written and oral.
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;

Success Indicators:

• Ability to perform minor administrative tasks.
• Ability to accomplish tasks with minimal supervision.
• Ability to perform daily routine to ensure detailed cleaning of building interior and exterior areas assigned.
•  Ability to perform general duties including vacuuming, sweeping, mopping, dusting, trash removal and related duties using department‐determined cleaning methods.
•  Ability to stock and label housekeeping products and supplies, including but not limited to cleaning solutions, toilet tissue, and paper towels to ensure ample supply to carry out duties.
• Provide at least 5 key objectives for this position (Success indicators are performance goals that this positions needs to accomplish.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: IT / Knowledge Management and Communication (KMC) Officer

Location: Sokoto
Employment Type: Contract
Contract Duration: 6 Months
Expected Start Date: As soon as possible

Project Implementation

• Implement Targeted Supplementary Feeding Program (TSFP) in partnership with the World Food Programmme WFP funded project to prevent acute malnutrition among children MAM 24-59-month-old and Pregnant and Lactating Women PLW for host community populations in Rabah, Issa, Illela LGA of Sokoto State.
• The project will implement different kind of activities to ensure, to prevent acute malnutrition among children 6–59-month-old and PLW, for host community populations in Illela, Isa and Rabah by the end of the December 2023
• To treat Moderate Acute Malnutrition amongst children 6-59 months and Pregnant and Lactating Women – PLWs
  • Preventing the nutrition status of vulnerable groups from further deteriorating
  • To strengthened government systems to deliver quality comprehensive management of acute malnutrition -MAM
  • To strengthened community structures to take ownership and facilitate delivery of community-nutrition activities

Job Responsibility #1: Scope

• Manages and regularly updates the TSFP project SCOPE/Digital registration in compliance with the defined project strategy as well as AHSF and WFP guidelines.
• Supervises the SCOPE registration team and provides appropriate guidance and oversight as they conduct daily field activities.
• Total management of the SCOPE/Digital registration equipment, materials, and data.
• Manages the SCOPE /digital registration data, and progress report of the e-registration activities to enhance smooth distribution exercise.
• Manages shared e-registration-related complaints in accordance with AHSF and WFP guidelines.
• Liaises closely with WFP SCOPE Unit/Office regarding SCOPE implementation and related issues.
• Actively participates along with other project officers in coordination meetings, if requested.
• Prepares and submits all SCOPE registration activities reports at the end of each SCOPE activity.

Job Responsibility #2: Training / Registrar Engagement

• Facilitates the training of Scope project staff on the Scope online/offline system focusing on efficient planning, coordination, implementation, and monitoring of the project activities.
• Participate fully in the selection and engagement experience SCOPE registrar in various locations of implementation.

Job Responsibility #3: SCOPE Infrastructure

• Maintain IT systems during the WFP SCOPE registration/verification.
• Support WFP SCOPE Registrars during Food distribution activities in the LGAs in Sokoto state.
• Manage all WFP SCOPE IT-related issues in the LGAs in coordination with WFP SCOPE Team.
• Plan SCOPE activities (data capture, verification, etc) in coordination with the project manager.

Job Responsibility #4: Stockholder Engagement

• Develops and maintains strong working relationships with all stakeholders – WFP, Community support groups, community leaders, and NGOs, to enhance multi-agency and multi-sectoral cooperation and coordination.

Job Responsibility #5: Collaboration

• Participates actively in the monitoring of the project in collaboration with the M&E Officer with specific attention on the efficiency of the WFP TSFP, etc.
• Resource Mobilization
• Contribute to AHSF’s resource mobilization efforts.
• Other Responsibilities as Assigned.

Coordination & Partnership:

• Represent AHSF in relation with WFP IT unit.
• Meet with partners and donor agencies during field visits.
• Promote a positive profile of the programme and good understanding among other sectors, partners and communities about the Scope related activities.
• Liaise with formal and informal local authorities to insure communication and transparency of the SCOPE registration process.
• Provide the necessary tools for a fair and transparent beneficiary selection.
• Knowledge Management and Communication

Main Duties

• Develop, maintain and update an appropriate work plan for the assigned area, which implements the corporate communications strategy, in order to maintain and enhance the visibility and reputation of AHSF, and support fundraising activities, ensuring alignment with AHSF strategy.
• Plan, manage and evaluate communications campaigns that favorably impact the views of the public, opinion leaders and donors in order to raise AHSF profile and support fundraising activities and donor reporting requirements.
• Prepare communications products that effectively convey the desired message to targeted audience(s).
• Maintain and develop a contact list of journalists and media outlets, and manage the regular flow of news/information about AHSF work to the media, ensuring reputational risks are identified and managed.
• Define a social media plan for the assigned area which leverages social media content, platforms, networks and partners to enhance coverage and support of AHSF activities.
• Generate and/or facilitate the production of donor specific visibility content including, text, photos, videos and audio for use across a range of integrated online platforms, in order to support global and country fundraising activities, ensuring consistency with corporate messages.
• Track and analyze traditional and online media, to identify trends and/or issues, and propose solutions and ideas to improve the effectiveness of communication strategy and activities.
• Coordinate and prepare accurate and timely reporting on communications activities that enables informed decision-making, evaluation of objectives and consistency of information presented to stakeholders.
• Build capacity of AHSF staff on all aspects of external relations communication, providing advice, guidance and training to ensure consistent, quality communications activities that deliver the desired impact.
• Work in close collaboration with counterparts to align activities and ensure a coherent approach to communications within AHSF.
• Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of communications specific risks.
• Other duties as required.
• Provide technical and operational support to government counterparts, NGO partners, UN system partners and other country office partners/donors on the application and understanding of AHSF and WFP policies, strategies, processes and best practices on Communications and Public information related issues to support program visibility, reporting and success stories.
• Conduct regular program field visits and/or exchange information with partners/stakeholders to assess progress and provide technical support, take appropriate action to resolve issues and/or refer to relevant officials for resolution..
• Treat beneficiaries with dignity and apply AHSF Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW) and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Staffs and vendors/agents on such principles.

Qualification / Experience / Technical Skills
Required:

• B.Sc / HND in Electrical Engineering, Computer Science, Computer Engineering, Information Technology, or related study and evidence of NYSC Discharge certificate.
• At least 3 years of relevant work experience in a related technical environment.
• Experienced in the INGO Sector of which 2 years should be working in SCOPE Registration/ e-registration programming / or project implementation in a humanitarian context.
• Proficiency with LAN, Wireless, and WAN technologies
• Proficiency in troubleshooting and resolving network, hardware, and software problems.
• Sound theoretical understanding of Communications concepts and principles with a broad knowledge of best practices, techniques and processes and specialized knowledge in a specific area.
• Good communication and negotiation skills with the ability to persuade, influence and adapt communication style to different situations and individuals;
• Excellent oral, editing and writing skills.
• Fluency in English is required.

Desired:

• Membership of IT professional association
• Knowledgeable in Database Management.
• Knowledge of the local language (Hausa in Sokoto pattern).
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Previous experience with similar position.

Essential:

• Be professional, motivated, flexible and culturally sensitive
• Be excellent in communication skills and proficient in report writing especially success stories.
• Be resident and familiar with the terrain in the Northeast Nigeria.
• Excellent working knowledge of Microsoft Office programming (Access, Outlook, Excel, Power Point, and Word).
• Excellent communication, writing and analytical skills.
• Excellent communication, coordination and facilitation skills.
• Ability to work in a team, and establish effective working relationships with person of different national and culture background.
• Ability to work under tight deadlines and simultaneously manage multiple tasks in an autonomous manner.
• Previous work experience with INGO, NGO and Private Firm.

Preferred:

• This ToR shall be inclusive of any other task specifically assigned by the Project Manager and direct supervisor for what concerns the implementation of the program activities.

Brief Conditions

• AHSF reserves the right to transfer position as per need / project demand any time during the project.
• Travelling from home to duty station will be staff own responsibility but facilitation could be provided as per situation;
• AHSF reserves the right to close the application before deadline, if the required number of candidates is attainedRolling basis review of applications.
• Candidates will be responsible for his/her own travel, accommodation and feeding during the recruitment process;
• Other Terms & Condition will be part of Job Contract.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Grants Officer (Roving)

Location: Borno/Sokoto
Reporting to: Executive Director
Duration: 3 Months
Department: Finance / Compliance
Extension: based on performance.

Summary

• The “Grants Officer” is responsible for the overall management of grants, the administration of grant awards, and the monitoring of grantee performance.
• The “Grants Manager” will work closely with program staff, finance staff, and grantees to ensure that grants are awarded and managed in a timely, efficient, and compliant manner.

Key Responsibilities

• Manage grant proposals in accordance with donor requirements
• Ensure timely grant startup/set up and closeout finalized for all projects on your portfolio
• Ensure grant overspending at the close of the grant is reduced by 90% for all projects respectively
• Ensure reduction in grant refund at the close of the grant
• Ensure all donor reports (Narrative and Financial) are of quality and submitted timely
• Ensure all audit exercises are properly coordinated and grant disallowances reduced by 90%
• Ensure at least 90% of grant files are updated both electronic and physical.
• Ensure all proposal budgets are reviewed to ensure the allocation of resources for gender equality and inclusion and anti-racism activities
• Work with program staff and finance staff to ensure that grants are aligned with program goals and that funds are used in accordance with donor requirements
• Prepare and submit periodic reports to the Director of Grants on grant activities and grantee performance
• Represent the organization at grantee meetings and other events.
• Research and identification of new grants and funding prospects for AHSF.
• Generate high-quality proposals, narratives, applications and supporting documents in agreement with provided guidelines.
• Maintain primary responsibility for grant schedules and tracking grants.
• Contact and cooperate with partners in order to meet the application deadlines and accuracy.

Job Responsibility – Grants Management:

• Support the coordinating, monitoring and the implementation of the donor-funded project and programs
• Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
• Maintain a grant tracking mechanism to track all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met.
• Ensure grant management procedures are followed and donor compliance requirements are met.
• Prepare donor financial reports of the project within the deadlines and formats required by the donors and ensure coherence with project progress.
• Support budget preparation, modification and ensure timely reflection on People Soft.
• Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
• Ensuring projects are implemented in compliance with AHSF International guidelines and relevant donor regulations.
• Maintain and update grant files (electronic and hard copy files)
• Coordinate grant audit exercise and ensure no exceptions/disallowances
• Participate and facilitate monthly BVA and coordination meetings a to review project progress with clear action points
• Support the programmatic and administrative close-out of grants including close-out and learning workshops, final reporting, asset disposals, income reconciliation and all donor required project close-out actions.
• Perform other duties as requested by the supervisor and the program / project manager

Job Responsibility – Partner Management:

• Provide technical support (capacity building) to project / program implementation partners in financial management and reporting, and ensure timely liquidation of advances
• Ensure partner receives funds timely for project implementation and monitor partner budget performance ensuring ineligible expenditures are not incurred.
• Process and follow up on partner awards and solicitation process including call for proposals/applications and expression of interests. This includes ensuring FFATA compliance and quality due diligence assessments for all partners.
• Monitor monthly the status of the partner’s unliquidated advances; Actively participate in project / program or staff planning meetings
• Establish a work plan (monitoring and support) of the financial activities of all project partners and review partner budget to provide advisory and support where necessary.
• Participate in the various evaluations of the partnership within the framework of the partnership.
• Submit a quarterly report of progress and difficulties encountered by each partner and prepare a risk mitigation plan identified
• Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.

Job Responsibility – Compliance:

• Provide guidance to staff and partners on donor compliance requirements/obligations and monitor compliance.
• Facilitate partner compliance visit and health checks with the support of project and finance team.
• Participate in regular audit of AHSF’s procedures, practices, and documents to identify possible areas of improvement
• Identify timely project and partner compliance issues and escalate for timely mitigation.
• Support in training staff and partners on donor policies, rules, and regulations.
• Document and share key compliance issues with AHSF International staff and partners setting ground for compliance management.

Qualifications

• Bachelor’s Degree in Business Administration, Public Administration, or a related field, Accounting, Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
• 3+ years of experience in grant management
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Experience in developing and interpreting donor budgets.
• Experience working with multi-donor projects
• Experience with donor funding regulations, procedures, and reporting requirements
• Knowledge of development issues, trends, challenges and opportunities and implications to community.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills. Excellent interpersonal, cultural, and diplomatic skills.
• Strong writing and editing skills with close attention to detail.
• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
• Ability to meet deadlines and work under pressure.

Desired:

• Must have experience with grants (MUST show proof that has written a minimum of 5 winning applications in the recent past)
• Knowledge of sources of International grants and funding opportunities
• Experience in writing grant applications for Innovation projects.
• Ability to co-work and cooperate with researchers/scientists.
• Good negotiation and problem-solving skills
• Effective working with and through partners.
• Strong planning and organizational skills.
• Strong strategic thinking and interpersonal skills.
• Excellent communication skills.
• High proficiency in MS office tools (with excellent Microsoft Excel skills)

Competencies:

• Approachability
• Building Effective Teams
• Customer Focus
• Integrity and Trust
• Drive for Results
• Comfort around Higher management
• Business Acumen
• Negotiating
• Organizational Agility

Compensation
Salary commensurate with experience

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Program Coordinator

Location: Lokoja, Kogi
Employment Type: Contract
Contract Duration: 3 Months.
Expected Start Date:As soon as possible

Job Summary

• The Program Coordinator is responsible for monitoring and supporting district, community, project start up activities planning and implementation, facilitating networking and collaboration among stakeholders, and reporting on and documenting program activities, achievements, and areas for improvement.
• The Programme Coordinator is an experienced individual with sound project management, technical assistance and capacity development background with an affinity for education and environment.
• S/he is responsible for the coordination, overall planning, implementation, monitoring and reporting of results/activities Specific responsibilities include, but are not limited to:

Essential responsibilities

• Work with LGA and community/area-based officials (representatives)
• Follow up on plans for program mainstreaming and integration by different community-level structures, e.g., community representatives, CBOs.
• Follow up on action plans and other community-level stakeholders and where necessary provide technical support to the communities for the sustainability of the advocacy.
• Working with other government officials, take a leading role in the organization of AHSF awareness days, donor visits, and other field visits.
• Attend district and ward meetings with relevant stakeholders, when possible, to inform them of important activities for their buy-in and support of the project’s goals.
• Document success stories for the program and contribute towards the writing of country update reports, quarterly reports, and annual reports.
• Work with the program staff to collect/verify and enter data from AHSF groups,and submit it to the Program Manager monthly.
• Compile monthly field reports on programmatic achievements and concerns.
• Complete other tasks as assigned AHSF.
• To coordinate and assist in the timely implementation of the project, including preparation of reports and documents as per donor’s requirements.
• To hold delegated responsibility on planning, monitoring and evaluation (PM&E) for the programme (in close consultation with the PM&E focal person, Programme Manager (PM) and other team members);
• To hold delegated responsibility on budget management, procurement, administration and logistics for the programme (in close cooperation with PM and Accounting);
• To develop, implement and follow up financial, technical and institutional capacity development strategies and methods (in close collaboration with PM, team and partners);
• To build and maintain sustainable partnerships with partners and relevant stakeholders
• To ensure effective and efficient use of resources.
• To take up the role of capacity development focal person for the programme
• Qualifications and background: Successful candidates will have solid experience facilitating, monitoring, and reporting on programs in complex rural environments with a wide variety of stakeholders. Specific experience and specialization in at least one of the following is required: child labor prevention/eradication, agricultural training/education, youth development, community mobilization, and/or economic empowerment.

Qualification and Experience

• A Diploma in Community Development, Education, Social and Development Studies, Social Welfare, Agriculture, or other relevant field.
• An Advanced University Degree (Master’s or equivalent) preferably in Management, Education, Social Sciences or another relevant field.
• At least five years’ experience in implementation of community centered and driven projects
• A strong understanding of community development and group dynamics and project start ups
• Experience in capacity building, especially community training, is desired.
• Strong skills in interpersonal relations, communication, and collaboration with the donor and key stakeholders.
• Experience with participatory community-based Monitoring and Evaluation (M&E)
• Ability to work independently and adhere to the highest ethical standards required.

Competencies:

• Background in environmental issues is a definite advantage.
• Demonstrated working experience in a similar position
• Demonstrated experience of project management or coordination preferably within
• (international) development cooperation (preferably at least 5 years)
• Preferably experience with change management, capacity development of government agencies and / or public sector staff, preferably in the education sector (including universities)
• Strong organisational and interpersonal skills
• Self-starter, willing to work additional hours when required and travel for short periods
• Good reporting skills, ICT proficient (Word, Excel and PowerPoint), fluent written and oral command of English.
• Result oriented, cooperation, continuous learning and improving, 360° empathy, strong communication skills (listening, speaking and writing), creativity, reliability, development-oriented coaching, analytical thinking and conceptual thinking.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Important Information and Notice
AHSF fully observe the details as follow:

• Cover Letter and an CV should be submitted.
• AHSF has the right to close application before due date if desired candidate has been identified.
• Contact details (name, position, official email address and tel. no.) of 3 professional references must be provided, whereas 1 must be for the latest employer including that of the HR / Admin person. Please do not attach any written recommendations.
• Only motivated applicants who are able to perform the stipulated duties and meet the required qualifications will be considered. CV’s – only applications will not be considered.
• The position title and location must be written in the subject line of the Cover Letter.
• CVs will be reviewed on rolling bases
• Due to the large numbers of expected applicants, only shortlisted candidates will be contacted and invited for an interview.
• AHSF considers all applicants based on merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.

Note

• AHSF is an Equal Opportunity Employer AHSF considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
• The AHSF and AHSF workers must adhere to the values and principles outlined in AHSF – Standards for Professional Conduct. These are Transparency, Accountability, Partnership, Integrity, Team work (TAPIT). In accordance with these values, the AHSF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
• Women are strongly encouraged to Apply

Brief Conditions

• AHSF reserves the right to transfer position as per need / project demand any time during the project.
• Travelling from home to duty station will be staff own responsibility but facilitation could be provided as per situation;
• AHSF reserves the right to close the application before deadline, if the required number of candidates is attained Rolling basis review of applications.
• Candidates will be responsible for his/her own travel, accommodation and feeding during the recruitment process;
• Other Terms & Condition will be part of Job Contract.

Inclusivity Statement:

• Albarka Health Spring Foundation is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, AHSF protected characteristics.
• As part of their adherence to the values of AHSF, all AHSF Intern and Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other state.