VersionOne is a dynamic travel and company management company with a reputation for quality and excellence in all aspects pf the Travel industry. VersionOne represents some of the world’s most renowed Airlines – Airfrance, British Airways, Emirates Airlines, Etihad Airways, KLM Royal Ductch Airlines, Lufthanza, Qatar Airline, South African Airlines, Turkish Airlines and Ethiopian Airlines.
We are recruiting to fill the position below:
Job Title: Executive Assistant
Location: Port Harcourt, Rivers
Employment Type: Full-time
Job Summary
- We are seeking a highly organized, passionate, self-driven individual and proactive Executive Assistant to provide comprehensive, effective, efficient first class secretarial and administrative support.
Job Description
- Answering calls, taking messages and handling correspondence
- Implementing new procedures and administrative systems
- Acting as a receptionist and/or meeting and greeting clients.
- Organizing and servicing meetings (producing agendas and taking minutes)
- Maintaining diaries and arranging appointments on Calendars
- Typing, preparing and collating reports
- Perform administrative tasks, including filing and photocopying
- Maintain general company record systems to uphold accurate files
- Daily updating of HubSpot CRM
- Maintaining diaries and arranging appointments on Calendars
- Manage office space and property as well as deal with personnel administration
- Liaising with relevant organizations and client
- Handling ticketing & reservations for customers
- Draft, edit, and proofread correspondence, forms, reports, presentations, and other documents as required.
- Carry out all follow up procedures pertaining to customer travel, i.e. reconfirmation of airline tickets booking / reservation/check in/ cancellations etc.
- Logging or processing bills or expenses
- Monthly processing of company Tax records
- Managing databases and prioritizing workloads
- Acting as a receptionist and/or meeting and greeting clients.
- Take minutes, draft resolutions, follow up on actions from meeting
- Manage incoming communications, including phone calls, emails, and mail, and prioritize them accordingly.
- Maintain and update confidential files, records, and databases, ensuring accurate and secure documentation.
- Fill visa forms and complete visa applications and hotel bookings
- Maintaining financial record
Qualifications and Skills
- The candidates must possess a BSc Degree / HND / OND in any Degree from a reputable institution.
- Good verbal and written communication skills.
- The Candidate must be residing in Port Harcourt
- Eloquence, great dress sense, and self-confidence are important parameters.
- Strong interpersonal skills.
- Little experience is preferred.
- Knowledge of accounting and scheduling
- Computer skills
- Excellent customer service skills
- Word processing and writing skills.
Requirements:
- Minimum of One year work experience as an Executive Assistant, Personal Assistant or Secretary or Receptionist.
- Proficiency in Microsoft Office
- Solid written and verbal communication skills.
- Excellent organizational skills.
- Ability to think critically and solve problems efficiently.
- Exhibit excellent professionalism with a meticulous appearance that aligns with the company’s standards and reflects positively on the organization.
Salary
N50,000 – N70,000 / month.
Deadline: 26th July, 2023.
How to Apply
Interested and qualified candidates should send their CV to: careers@versiononetravels.com using the Job Title as the subject of the email.
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