Public Relation & Human Resource Officer at Qatar Charity Organisation

Qatar Charity is a Doha-based non-governmental organization founded in 1992 in accordance with the laws and regulations governing charitable work in the State of Qatar. The Qatari society was expressing a deep willingness to contribute to the international solidarity chain and to participate in addressing the most important development and humanitarian challenges faced by vulnerable communities around the world. This willingness was derived from the Qatari society’s values, principles and cultural heritage and Qatar Charity came as the institutional solution that would cater to it. Initially founded to provide life-saving assistance to children affected by conflicts or natural disasters, Qatar Charity then expanded its areas of expertise to include various humanitarian and development aid fields, providing relief and assistance to more than 110 million beneficiaries worldwide. With funding from Qatar, Qatar Charity is collaborating with the government of Nigeria (GON) to support vulnerable communities in achieving progress and prosperity by providing adequate support for vulnerable communities through robust social welfare systems and related services in various states within Nigeria

Qatar Charity Nigeria Country Office has over 3,500 projects in different intervention areas namely: Education and Culture, Health, Water, economic empowerment, social housing, social care, food security, and Emergency Relief projects.

We are recruiting to fill the position below:

Job Title: Public Relations & Human Resource Officer

Job Code: PR 001
Location: Abuja (FCT)
Employment Type: Full-time

Job Brief

• We are looking for a Public Relation & Human Resource Officer to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating the HR database, and processing employees’ requests.
• Our Public Relation & Human Resource Officer position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.
• Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.

Responsibilities
Human Resources (40%):

• Participating in recruitment efforts.
• Posting job ads and organizing resumes and job applications.
• Scheduling job interviews and assisting in the interview process.
• Collecting & Controlling employee’s data & documents.
• Ensuring background and reference checks are completed.
• Preparing new employee files.
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Administering new employment assessments.
• Serving as a point person for all new employee questions.
• Working on Work Permit applications.
• Processing payroll, which includes ensuring vacation and sick time are tracked in the system.
• Answering payroll questions.
• Coordinate with the relative department to prepare & submit the monthly payroll.
• Maintaining current HR files and databases.
• Updating and maintaining employee contracts, employment status, and similar records.
• Maintaining records related to grievances, performance reviews, and disciplinary actions.
• Performing file audits to ensure that all required employee documentation is collected and maintained.
• Completing termination paperwork and assisting with existing interviews.
• Manage in conducting internal training courses.
• Register external training programs for employees.
• Control training hours and training records.
• Manage in conducting internal training courses.
• Register external training programs for employees.
• Control training hours and training records.
• Performs other related duties as assigned.

Public Relation (30%):

• Follow-up training plans and keep documents related.
• Contribute to the follow-up and monitor training plan for the staff in accordance with QC requirements and guidelines.
• Organizing the attendance of promotional events such as press conferences, open days, exhibitions, and visits.
• Organizing, arranging, and supervising the opening ceremonies of projects in coordination with Qatari embassies, operations sector, international programs, and relevant departments.
• Communicate and coordinate with various government agencies for the purpose of cooperation and partnership in coordination with other relevant departments.
• Contribute to the preparation and planning of the association’s advertising campaigns.
• Receiving delegations and personalities visiting the office.
• Speaking in interviews, press conferences and presentations.
• Dealing with inquiries from the public, the press, and relevant organizations.
• Analysis of media coverage about the association.
• Strengthening the relationship between the employees and the association.
• Filming and documenting events.
• Making documentaries about the office’s achievements.

Administration (30%):

• Perform administrative activities of the Head Office under the assignment of HR Team Leader.
• Prepares purchase orders for the human resource unit.
• Implement entry and exit procedures for employees.
• Organize internal integration/ employee engagement events and activities.
• Maintain proper filing of the daily worker’s payment documents.
• Ensure filing of all admin documents.
• Manage the storage and security of documents.
• Manage the Admin staff.
• In close relationship with the Admin & HR Officer, follow up on the information and modifications which can influence the work.

Requirements

• Having a Bachelor’s Degree in Business Administration or related fields,
• Having at least three years experience with I/NGOs in operation units, preferably in Admin/HR,
• Be careful, detail-oriented, and well-organized.
• Be able to prioritize and plan work activities as to use time efficiently.
• Extensive knowledge of office management systems and procedures.
• Having the ability to operate office stationery.
• Having excellent written and verbal communication skills.
• Proficient in Microsoft Offices programs, especially Excel & Outlook.
• Having the ability to maintain confidential information.
• Be Interested in developing a career in Human Resource Management Field.
• Having a good command of Arabic &English.
• Be hard-working, willing to learn new things, and having can-do-attitude.
• Be honest, enthusiastic, and self-motivated.
• Be proactive and creative.

Deadline: 31st July, 2023.

Method of Application
Interested and qualified candidates should send an updated copy of their CV to: hr.opportunity.qc@gmail.com using the Job Code “PR 001” as the subject of the mail.

Important Instructions to Keep in Mind when Applying

• A CV must be attached in a PDF format containing all personal information and qualifications mentioned above or the one not listed, The CV should be in English.
• Cover Letter must be attached in a PDF format
• An identity document (a copy of the identity card or passport) must be attached to the file.
• If the file is incomplete or the data is not clear, the application will be excluded from the list of applicants and will not be considered.
• We will inform the shortlisted candidates about the second interview and be ready for the test. (IF it is needed) *
• For any additional questions about the employment application, you can reach out via email: qcnigeria@qcharity.org