Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.
We are recruiting to fill the following positions below:
1.) Grants and Compliance Manager – Nigeria IHP
Job ID: req20425
Job Location: Ebonyi
Project Overview and Role
- The Palladium Group has an opening for a Grants/Compliance Manager within the Financial Management department. The Grants/Compliance Manager will manage grants portfolios, in accordance with Palladium’s and USAID policies and procedures.
Primary Duties and Responsibilities
- Prepares and processes grant applications, and oversees grant management and implementation for all public-sector opportunities.
- Ensures all sub-awards comply with the rules and regulations of governments and other multilateral donors.
- Strengthens and maintains the necessary administrative structures and interdepartmental processes to ensure grant transparency, smooth implementation, reporting, requisite controls, and monitoring.
- Guide and advise grantees on the interpretation of grant terms and conditions and client rules and regulations as well and training, guiding and mentoring grantee counterparts as needed in coordination with the Technical Leads and Senior Grants and Compliance Manager.
- Provides guidance to technical staff in the development of SOWs, EOIs and RFAs for grants, including the development of program technical description, milestones, deliverables and selection criteria to ensure USAID approval.
- Coordinates with the ACO Senior Grants and Compliance Manager prior to submission to the Chief of Party and or USAID to ensure quality and compliance
- Take initiative and provide creative solutions to complex contractual/compliance problems, working with applicable IHP team members on project-wide initiatives and issues.
- Provide contractual and regulatory guidance, ensuring contract compliance in accordance with terms and conditions of supported Task Orders, and as a result draft client approval request as necessary;
- Lead the grants/subawards procurement of goods and services under the Task Order including, but not limited to: Draft EOIs, RFAs, etc.
- Manage the selection process during proposal evaluations including evaluation memos and selection justifications.
- Complete pre-award assessments and due diligence.
- Facilitate negotiations with awardees in consultation with the Senior Grants and Compliance Manager and Technical Leads.
- Draft, review, and finalize the resulting grant/subaward document in addition to modifications as required.
- Maintain the grant portfolio database and project grant data on relevant grant database system and Project SharePoint site for all grants mechanisms, always ensuring up to date records for spot checks and audits.
- Escalate grants risks and issues to the Senior Grants and Compliance Manager or Director of Finance and Administration, Technical Leads and other IHP staff as required.
- Report on overall progress against grants agreed targets, milestones, outputs, burn-rate and activities.
- Prepare, organize, and maintain grant records and files documenting grant award, modification, performance and compliance.
- Provide grant briefs to document new grant awards, modifications and administrative changes.
- Participate in the implementation and monitoring of grants milestones, tracking grants deliverables and monitoring grants delivery against grants budget.
- Review and process requests for payment of invoices for milestone(s) achieved and verified.
- Contribute to responses to client’s requests in conjunction with the Senior Grants and Compliance Manager.
- Ensure compliance to set rules and regulations in the organization (i.e. ensuring that all staff take the annual USAID FP compliance requirement course(s), Palladium mandatory courses, COVID-19 compliance maintenance within the office and in all official functions like workshops and meetings);
- Ensure strict adherence to timelines and deadlines of all steps in the grants process as outlined above.
- Process consultancies and sub-contracts, ensuring audit-readiness documentation of the process;
- Other tasks as assigned.
Required Qualifications
- Master’s Degree in Business, Finance, Accounting, Economics, or any other relevant field. Bachelor’s degree with at least 6 years of experience in grant, business, finance, accounting, or any other relevant field can be substituted for an advanced degree.
- Minimum of five years of experience managing grants for donor organizations. Experience with USAID grants management system highly preferred.
- Excellent communication, interpersonal and leadership skills, including the ability to manage large budgets and client expectations.
- Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels.
- High level of computer literacy, should have good knowledge of basic Office 365 applications such as Word, Excel, Power Point, Access, etc.
- Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
2.) Communications Officer
Job ID.: req20421
Job Location: Abuja (FCT)
Employment Type: Full-time
Project Overview and Role
- Data.FI is a five-year global project funded by the U.S. Agency for International Development (USAID) to support the HIV and COVID-19 response. Data.FI partners with programs to accelerate and sustain access to high-quality data to expedite HIV and COVID-19 epidemic control and maintenance.
- By improving global, regional, national, and community/local in-depth analyses of HIV and COVID-19 epidemiologic and programmatic data, Data.FI expedites program achievements to improve client services and attain and sustain control of the epidemics.
- Data.FI supports host country governments to enhance existing health information systems (HIS), informing management responses to gaps in programming and sustaining impact by supporting local partner transition.
Purpose of Position
- We seek to recruit a skilled Communications Officer to support the project’s communications plan, develop communications tools and products, and disseminate project progress and successes to key audiences, including the client.
- The communications officer will cover all activities of Data.FI Nigeria, including but not limited to documenting all our activities like workshops, trainings, stakeholders’ engagements, etc., and providing support in the development of critical reports, briefers, and blurbs.
- The individual will be available for mentorship and work closely with the team and ensure that all project documentation meets the knowledge management requirements.
Reporting and Supervision:
- The Communications Officer will report to the Country Director or designee and aligned with the global communication department.
- The role will be required to liaise closely with Data.FI teams, staff members, project operations, and other company employees.
Primary Duties and Responsibilities
- Write, edit, proofread all communications materials with the ability to tailor tone, content and form of written output in line with a range different audience and to suit a variety of formats.
- Synthesize and simplify information and communicate it in a lively, accurate and understandable manner.
- Produce high-quality communications materials (e.g., reports, blogs, articles, success stories, fact sheets, social media, website content) in English on tight deadlines in a dynamic environment and often with imperfect source material and direction.
- Contribute to all phases of production: idea generation, conceptualization and pitching, writing and editing, and polishing of communication products for final dissemination.
- Develop and manage contents; manage and coordinate with the teams on multiple products simultaneously to ensure deliverables are produced on time.
- Coordinate with multiple teams to source or verify data or information as part of drafting and finalizing content.
- Support development of specific communications products for the dissemination of learning and key knowledge products, including the capturing and editing of photos/videos of project events to create photo and video albums, and design and editing of case studies. Align them to the Global communication standards for the Palladium’s Data.FI project standards.
- Attend and document proceedings of program-related meetings as requested by the regional or country directors or their designee and be able to provide updated information and prepare reports of these meetings as required.
- Foster teamwork and shared leadership to achieve better results in the activities carried out in the program.
- Other activities as assigned by his/her supervisor
Required Qualifications
- Bachelor’s Degree in Communications, Graphic Design, or related discipline.
- 3 – 5 years of demonstrated experience in writing, editing, photography, and communications is required; experience on a USAID Activity preferred, but not required.
- Knowledgeable of international or national development, health systems and public health technical concepts. Experience working on international donor projects.
- Ability to interact effectively with all levels of internal and external clients.
- Demonstrated skills in Microsoft Office Suite (PowerPoint, Word, and Excel) to format reports using styles and presentation using layouts that are polished and follow best practices for accessibility.
- Knowledge of use of software programs for video editing and graphic design preferred but not required.
- Experience translating technical documentation into easy to digest content.
- Excellent oral, written and presentation communication skills.
- Proven ability to effectively use and manage multiple social media platforms to enhance visibility of organizations and projects.
- Ability to fact-check materials to ensure high standards for accuracy.
- Self-motivated, detail-oriented and deadline-driven with strong organizational and analytical skills, ability to work in a dynamic environment with changing requirements and priorities.
- Advanced critical thinking, sound problem solving and decision-making skills; inject a unique energy and perspective into the writing and content writ large.
3.) Monitoring, Evaluation and Learning Associate – Nigeria SCALE
Job ID.: req20378
Job Location: Abuja
Employment Type: Full-time
Project Overview
- The Nigeria SCALE project is a USAID-funded 5-year project (Oct. 2020 – Oct. 2025), implemented by Palladium in collaboration with in-country resource partners.
- The goal of the Nigeria SCALE project is to strengthen the financial, management, and advocacy capacity of Nigerian civil society organizations (CSOs) and Business Membership Organizations (BMOs) in Nigeria to create a more accountable, transparent, peaceful, and democratic Nigeria with more effective and efficient public service delivery.
- The SCALE project supports CSOs and BMOs across Nigeria with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.
- The project is designed to enhance Nigerian civil society organizations’ ability to be positive and responsible change agents in Nigeria.
- The project takes a multi-sectoral approach to civil society strengthening in education, health, water sanitation and hygiene (WASH), governance, economic growth, countering trafficking in persons (CTIP), curbing child early and forced marriage (CEFM), curbing sexual and gender-based violence (SGBV), and inclusive participation in elections.
- The project has five main components: 1) Component One – Improve CSO organizational capacity, 2) Component Two – Enhance capacity for CSO advocacy, collaboration, and management, 3) Component Three – Improve the policy and regulatory environment for civil society, 4) Component Four – Countering Trafficking in Persons (CTIP), and 5) Component Five – Sector strengthening and advocacy.
Purpose of Position
- We are seeking a detail-oriented and analytical Monitoring, Evaluation and Learning (MEL) Associate to join our team.
- The MEL Associate will be responsible for collecting, organizing, and maintaining large sets of data.
- This role requires a high level of accuracy, attention to detail, and the ability to work independently.
- The ideal candidate will have a strong analytical mindset and a passion for working with data.
- An expertise in systematic tracking, assessment, and data analysis will provide crucial insights for informed decision-making, allowing us to adapt strategies and optimize outcomes.
- This position offers a unique opportunity to be at the forefront of driving meaningful change and fostering a culture of continuous improvement.
Primary Duties and Responsibilities
- Contribute to the monitoring of the Activity Monitoring Evaluation and Learning Plan (AMELP) to systematically document performance for the technical team and ensure implementation is on track.
- Collaborate with the MEL Advisor to ensure alignment of MEL and communications activities with program goals and contribute to the development of annual work plans to identify targets and ensure the inclusion of MEL activities.
- Support the monitoring and tracking of project activities against the results framework.
- Contribute to the identification, analysis, and synthesis of technical knowledge and evidence-based information in intervention areas.
- Support the preparation of high-quality project reports and documentation.
- Communicate key messages and share success stories, best practices, and lessons learned.
- Input various data types into databases, spreadsheets, and data management systems, ensuring accuracy and completeness.
- Conduct site visits as necessary for data validation to monitor the quality and completeness of data sets.
- Support the generation of monthly indicator reports and track progress against key indicators.
- Collect and analyse data and results, evaluating progress in support of Collaboration, Learning, and Adapting (CLA) plan.
- Work closely with project stakeholders and support grantees/sub-awardees to enhance their MEL capacity.
- Verify and validate data entries to maintain data integrity.
- Identify, correct, and standardize data to rectify errors or inconsistencies for effective analysis.
- Extract specific data subsets and create visual representations like charts and graphs to aid in comprehension and decision-making.
Required Qualifications
- A First Degree in any of the Social Sciences
- Minimum of 5 years of progressively responsible experience in monitoring, evaluation and learning and/or communications and knowledge management tasks for development projects.
- Strong organizational skills and oral/written communication skills in English.
- Experience planning, coordinating and executing communications products including infographics.
- Competency in MS Word, Excel, Outlook and PowerPoint required, competency in statistical software and graphic design software a plus.
- Experience with USAID-funded governance programs highly desired.
Leave a Reply