Procurement Officer at Youth Development and Empowerment Initiative (YEDI)

Youth Development and Empowerment Initiative (YEDI) is a not-for-profit organization that delivers evidence-based programs, in schools and communities, designed to build young people’s assets, facilitate their access to health services, and promote their adherence to healthy behaviours. Since its inception in 2011, YEDI has benefitted over 220,000 young people in schools and community sites in Lagos, Abuja, Akwa-Ibom, and Ogun State.

We are recruiting to fill the position below:

Job Title: Procurement Officer

Location: Lagos
Employment Type: Temporary

Project Description

• The Youth-Powered Ecosystem to Advance Urban Adolescent Health Activity (referred to as YPE4AH) is a five-year (2020 – 2025) USAID funded project implemented YEDI and its partners.
• The primary goal of the project is to improve the health and well-being of urban, underprivileged adolescents aged 15 – 19 by increasing voluntary family planning (FP) uptake and continued use – from a holistic, human capital perspective.
• The youth-powered ecosystem centres on Youth Hubs – safe spaces for youth to seek and access FP and reproductive health (RH) information and referrals.
• YPE4AH will adapt and scale up evidence-based, high-impact SKILLZ curricula, which combine sports and fun-based activities and group sessions led by Youth Coaches/mentors to spur healthy behaviour change and shift attitudes for more equitable gender sensitive norms.

Task & Responsibilities

• Ensure full knowledge of the process for receiving procurement requests, processing, and following up on the deliveries.
• Receive Procurement Requisition Forms after being registered, and reviewed by the Finance/Admin officer and responsible staff.
• Ensure the necessary approvals are obtained before execution.
• Procure goods and services efficiently and in compliance with standards seeking the best value for money.
• Assist in conducting appropriate solicitation (for goods and services, etc.) following the organization’s guidelines.
• Establish and maintain sound working relationships with suppliers and stakeholders.
• Ensure compliance with organizational and donor policies.
• In liaison with the supervisor, program, and finance team, coordinate preparation, evaluation, analysis, and approval of bids and tenders.
• Building and managing effective relationships with internal and external stakeholders to achieve common goals.
• Compile all the documentation and forward for payment, following up with Finance to ensure timely settlement of invoices.
• Ensure that for all procurements, copies of documents are retained and filed.
• Ensure that for all procurement and contract trackers are updated retained and filed.
• Ensure that the monthly procurement and contracts reports are updated and sent.
• Act as the contact person for filing and retrieving of all documents in procurement.
• Continuously monitor requisitions to ensure that proper procedures are followed, and policies are enforced.
• Take minutes of and coordinate the Procurement Evaluation Committee agenda, meetings, etc.
• Streamline procedures and resolve problems related to procurement processes in his/her custody.
• Consolidate and circulate Bi-Weekly procurement status reports to user departments.
• Follow up with vendors for timely deliveries,
• Liaise with the requestor to ensure proper delivery including technical pre-delivery inspections are appropriately carried out.
• Issuance of purchase order in a timely manner, liaising with vendors and internal stake holders at the time of confirming an order.
• Any other duties as assigned.

Job Requirements

• Candidates should possess relevant qualifications
• Minimum three years of experience in procurement, supply chain management or related field.
• Demonstrated attention to detail and prioritization skills.
• Good computer skills are required, knowledge of MS Office programs, especially in MS Excel.
• Positive and communicative attitude.
• Willingness to learn and to progress professionally.
• Experience with NGO on USAID projects, and other donors.
• A clear understanding of procurement policies, ethics and compliance is essential.
• Good interpersonal skills, ability to work independently and cooperatively with team members, strong organizational skills, and high sense of responsibility.

Salary
N220,000 – N250,000 Monthly.

How to Apply
Interested and qualified candidates should send their Cover Letter and Resume to: recruitment@yedinaija.org using “Procurement Specialist” as the subject of the email.

Note: Only shortlisted applicants will be contacted

Application Deadline  30th January, 2024.