Personal Assistant in an Oil and Gas Company

Atlantic Oil and Gas – Our client, an oil and Gas company with its head office in Lagos, is recruiting to fill the position below:

Job Title: Personal Assistant

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Summary

• To provide full executive and administration support to the Executive Director (ED).

Principal Duties and Responsibilities

• Manage and organise the ED’s schedule and update diary accordingly.
• Co-ordinate internal and external meetings involving the ED, research and collate necessary materials and follow up as required.
• Act as the point of contact between ED and external customers
• Undertake the tasks of receiving calls, take messages and routing correspondence on behalf of the ED
• Maintain diary, arrange meetings and appointments and provide reminders
• Conduct research, collate and analyse data to prepare reports and documents.
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Prepare internal and external documentations including reports, presentations and speeches as assign from time to time.
• Prepare necessary documentation for meetings as well take minutes for such meetings
• Co-ordinate travel, accommodation and on-site transportation to meetings, ensure that itineraries are organizing and managing, and anticipate potential problems to ensure travel runs smoothly.
• Develop and maintain a filing system for the ED including confidential files and electronic correspondence.
• Prepare correspondence on behalf of the ED, including the drafting of letters and general replies.

Competency and Skill Requirements

• A First Degree from a reputable university, additional qualifications will be an advantage
• Minimum of two (2) year’s work experience in a similar position.
• Excellent working knowledge of MS office software systems including Outlook, Word, Excel
• Strong Communication Skills
• Ability to multitask and prioritize daily work load
• Able to maintain a high level of discretion and confidentiality
• Strong planning and time management Skills
• Ability to work under pressure with minimal supervision
• Excellent interpersonal skills.

Salary
N150,000 – N170,000 monthly.

Deadline: 15th February, 2024.

Method of Application
Interested and qualified candidates should send their CV to: recruitph1@gmail.com using “Executive Administrative Assistant” as the subject of the mail.