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We are recruiting to fill the position below:
Job Title: Executive Assistant
Location: Lagos
Job Type: Full time
Key Responsibilities
Schedule Management:
- Coordinate and manage the Managing Director’s calendar including appointments, meetings, travel arrangements and conferences.
- Anticipate and prioritize scheduling conflicts, proactively resolving conflicts or making alternative arrangements as necessary.
- Prepare Detailed itineraries and ensure all relevant information and material are available for meetings and events.
Communication and Correspondence:
- Screen and prioritize incoming calls, emails and correspondence, providing timely responses and forwarding important messages.
- Draft, proofread, and edit documents, reports, presentations and other business-related materials.
- Maintain confidentiality and handle sensitive information with discretion.
Travel Coordination:
- Arrange domestic and international travel, including flights, accommodations, transportation, visas, and itineraries.
- Prepare travel expense reports and reconcile travel-related invoices.
- Ensure all necessary travel documents and requirements are met.
Meetings and Event Support:
- Coordinate and schedule meetings, conferences and events, including venue selection, catering, audio-visual equipment and logistics.
- Coordinate the bi-weekly Management meetings and take the minutes.
- Take minutes for meetings, Prepare meeting agendas, collate relevant materials, and distribute to participants in a timely manner.
- Attend meetings, take accurate minutes, and provide follow-up on action points as needed.
Administrative Support:
- Conduct research, compile data, and prepare reports and presentations as requested.
- Manage and maintain confidential files, records, and documents.
- Handle personal Errands and other administrative tasks as required.
Person Specification
- A male candidate is strongly needed for this role
- A Legal, Business Administration degree or any relevant field or equivalent experience
- Minimum of 8 years’ experience supporting at the executive level
- Strong interpersonal skills
- Must be MS Office proficient: Excel, Word, PowerPoint
- High level of confidentiality required
- Strong organizational skills and ability to work efficiently in a fast-paced environment
- Excellent verbal and written communication skills are required
- Excellent problem-solving skills
- Strong attention to detail
- The ability to work independently as well as part of the team
- The ability to prioritize work to effectively handle projects simultaneously under tight deadlines.
Method of Application
Interested and qualified candidates should forward their CV to: recruitment@newscentral.ng using the Job Title as the subject of the mail.
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