Internal Services Officer in a Multinational Oil and Gas Company

MAVENTEQ SYSTEMS LIMITED – Our client, a multinational Oil and Gas company in Nigeria is currently recruiting suitably qualified candidates to fill the position below:

JOB TITLE: Internal Services Officer

JOB RESPONSIBILITIES

ESTATE SERVICES MANAGEMENT:

• Estimate the District needs of stationeries/small office equipment and materials and pro-actively plan and process re-stocking of materials.
• Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
• Receives ordered stationeries and materials from vendors. Inspects to confirm that quality and quantity are as specified in Purchase Order. Recommend for rejection any sub-standard materials.
• Obtains feedback from users for any new brand of item introduced to ensure customer satisfaction.
• Maintains accurate reporting using stock cards for items and database of requests for trend analysis and audits.
• Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
• Distributes mails from other affiliate through SAGA, other courier houses and mails from all other locations.
• Efficient distribution of incoming mails within the office base and delivery of the outgoing mails including those going overseas.
• Supervises and monitors stock and distribution of office & household furniture/ equipment and appliances
• Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in offices and ensure proper accountability.
• Supervises the relocation and movement of staff from one office to another as programmed.
• Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
• Supervises satellite TV installations, renewals and repairs in the offices.
• Responds to routine and emergency situations within the offices.
• Assist in office key management in the main base.
• Ensure proper cleaning of the internal space of office buildings in the main base.
• Any other ad hoc duty that may be assigned by the hierarchy.

COMPLEXITY & PROBLEM SOLVING:

• Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
• Obtains feedback from users for any new brand of item (office equipment & Stationeries) introduced to ensure customer satisfaction.
• Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
• Supervises the relocation and movement of staff from one office to another as programmed and on request
• Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
• Supervises satellite TV installations, renewal and repairs in the offices and residences.
• Responds to routine and emergency situations within the offices and residences.
• Assist in office key management in the main base.

ADMINISTRATION:

• Maintains accurate reporting system of all items and database of requests for trend analysis and audits.
• Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in the offices and ensure proper accountability.
• Keep adequate records of monthly proforma invoices of the individual contractors.
• Initiate payment process by raising an E-JPC request to every invoice received.
• Follow up and monitor the expiration of every contract for renewal processes.

ACCOUNTABILITIES

• Providing adequate stock and standard of frequently used stationery materials to end-user departments for their secretarial duties.
• Providing meeting room as required for scheduled and unscheduled meetings of the various departments to their satisfaction.
• Avoiding mix-up of meeting booking schedules that could lead to embarrassment for the division and company, constant contact with users made before the meeting time.
• Mail distributions of Incoming and Outgoing from all locations are done with records for tracking purposes and or evidence of delivery, to measure efficiency and avoid missing mails.
• Provide prompt office movement and hall arrangements for events as required and requested.
• Provides routine checks on all DSTV decoder and satellite TV systems. To avoid malfunctions/maintenance issues
• Provide room for spare keys, monitor usage and make same available for emergencies.

QUALIFICATIONS / EXPERIENCE REQUIRED

• BSC/HND in Social or Management Sciences or BA, Humanities
• Diligence and honesty are a must-have.
• Exceptional knowledge of Microsoft packages especially Excel
• Ability to draw up and put together Reporting tools
• Ability to work under pressure and multitask
• 5 – 8 years relevant working experience in similar job and largescale business environment.

JOB LOCATION

• Port Harcourt

DEADLINE: 22^nd August, 2024

METHOD OF APPLICATION

Candidates should send their CV to: careers@maventeqsystems.com

Note that only candidates who meet the job requirements will be contacted