Internal Services Officer in a Multinational Oil and Gas Company

MAVENTEQ SYSTEMS LIMITED – Our client, a multinational Oil and Gas company in Nigeria is currently recruiting suitably qualified candidates to fill the position below:

 

JOB TITLE: Internal Services Officer

 

JOB RESPONSIBILITIES

ESTATE SERVICES MANAGEMENT:

  • Estimate the District needs of stationeries/small office equipment and materials and pro-actively plan and process re-stocking of materials.
  • Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
  • Receives ordered stationeries and materials from vendors. Inspects to confirm that quality and quantity are as specified in Purchase Order. Recommend for rejection any sub-standard materials.
  • Obtains feedback from users for any new brand of item introduced to ensure customer satisfaction.
  • Maintains accurate reporting using stock cards for items and database of requests for trend analysis and audits.
  • Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
  • Distributes mails from other affiliate through SAGA, other courier houses and mails from all other locations.
  • Efficient distribution of incoming mails within the office base and delivery of the outgoing mails including those going overseas.
  • Supervises and monitors stock and distribution of office & household furniture/ equipment and appliances
  • Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in offices and ensure proper accountability.
  • Supervises the relocation and movement of staff from one office to another as programmed.
  • Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
  • Supervises satellite TV installations, renewals and repairs in the offices.
  • Responds to routine and emergency situations within the offices.
  • Assist in office key management in the main base.
  • Ensure proper cleaning of the internal space of office buildings in the main base.
  • Any other ad hoc duty that may be assigned by the hierarchy.

 

 

COMPLEXITY & PROBLEM SOLVING:

  • Treats requests for stationeries supply and monitors the monthly requested items for excesses to discourage creation of “satellite stores” in individual departments.
  • Obtains feedback from users for any new brand of item (office equipment & Stationeries) introduced to ensure customer satisfaction.
  • Administers the meeting resources in an efficient manner by always consulting the supposed user to ensure efficient usage and ensure there are no clashes and mix-ups in the schedule sheet.
  • Supervises the relocation and movement of staff from one office to another as programmed and on request
  • Receives calls/mails from GS Helpdesk in respect to faults or requests and treats same with dispatch.
  • Supervises satellite TV installations, renewal and repairs in the offices and residences.
  • Responds to routine and emergency situations within the offices and residences.
  • Assist in office key management in the main base.

 

ADMINISTRATION:

  • Maintains accurate reporting system of all items and database of requests for trend analysis and audits.
  • Maintains accurate and up to date records of all offices & household furniture/equipment and appliances in the offices and ensure proper accountability.
  • Keep adequate records of monthly proforma invoices of the individual contractors.
  • Initiate payment process by raising an E-JPC request to every invoice received.
  • Follow up and monitor the expiration of every contract for renewal processes.

 

ACCOUNTABILITIES

  • Providing adequate stock and standard of frequently used stationery materials to end-user departments for their secretarial duties.
  • Providing meeting room as required for scheduled and unscheduled meetings of the various departments to their satisfaction.
  • Avoiding mix-up of meeting booking schedules that could lead to embarrassment for the division and company, constant contact with users made before the meeting time.
  • Mail distributions of Incoming and Outgoing from all locations are done with records for tracking purposes and or evidence of delivery, to measure efficiency and avoid missing mails.
  • Provide prompt office movement and hall arrangements for events as required and requested.
  • Provides routine checks on all DSTV decoder and satellite TV systems. To avoid malfunctions/maintenance issues
  • Provide room for spare keys, monitor usage and make same available for emergencies.

QUALIFICATIONS / EXPERIENCE REQUIRED

  • BSC/HND in Social or Management Sciences or BA, Humanities
  • Diligence and honesty are a must-have.
  • Exceptional knowledge of Microsoft packages especially Excel
  • Ability to draw up and put together Reporting tools
  • Ability to work under pressure and multitask
  • 5 – 8 years relevant working experience in similar job and largescale business environment.

 

JOB LOCATION

  • Port Harcourt

 

DEADLINE: 22nd August, 2024

 

METHOD OF APPLICATION

Candidates should send their CV to: careers@maventeqsystems.com

 

Note that only candidates who meet the job requirements will be contacted


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