Secretary in a Multinational Oil and Gas Company – 10 Openings

Maventeq Systems Limited – Our client, a multinational Oil and Gas company in Nigeria is currently recruiting suitably qualified candidates to fill the position below:

JOB TITLE: Secretary

JOB RESPONSIBILITIES

Schedule management:

• Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
• Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same
• Ensures transverse collaboration with other HR Secretaries in DW & JV
• Monitors annual leave and scheduled absences of all divisional personnel

Record Keeping:

• Is aware and ensures effective quality control and record keeping of all documents handled
• Follows up with relevant office for approvals and/or request validations
• Maintains up to date Chrono register

Logistics Support:

• Co-ordinates travel arrangements for GM+ and/or team.
• Raises & follows up mission order requests for the team
• Organises logistics for team as required

Memo/Report Preparation:

• Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
• Prepares and communicates DoA announcements.
• Prepares such letters as are in relation to the division’s activities to external parties.
• Handles all divisional correspondences (distribution of gifts, letters, etc.)

Administrative support:

• Manages divisional stationery and office consumables.
• Supports to raise SPRs for team as required.
• Any other duties as may be assigned by hierarchy

ACCOUNTABILITIES

• Responsible for managing the agenda and constantly evolving priorities of a GM+, as so assigned.
• Responsible for providing administrative, logistical & secretarial support for team.
• Responsible for handling all incoming & outgoing correspondences

QUALIFICATIONS / EXPERIENCE REQUIRED

• HND /BSC Secretarial Studies, Administration or Management Science.
• 1 – 2 years’ experience in any role, for a general secretary.
• 3 – 5 years’ experience for GM+
• Proficient use of Microsoft office tools

JOB LOCATION

• Lagos – 7 Openings
• Port Harcourt– 3 Openings

*DEADLINE:* 6^th December, 2024

METHOD OF APPLICATION

Candidates should send their CV to: careers@maventeqsystems.com

Note that only candidates who meet the job requirements will be contacted